Job Description

Join us at Flexiwall Marketing

Bright, curious people thrive working with us at Flexiwall Marketing. We are a hands-on manufacturing team that pairs product delivery with practical marketing support, and we want an admin intern who enjoys keeping things organised and helping teammates move faster.

Role purpose

This role is the backbone of our small operations team. You will keep daily office systems running, help maintain accurate production and marketing records, and support colleagues so the factory and office stay coordinated and calm.

Your Growth & Impact

• Build practical admin experience across production and office teams, improving your resume with real tasks in a manufacturing setting.
• Gain hands-on skill with Microsoft Office and everyday data systems, so you can manage records and reports with confidence.
• Develop communication and coordination skills by interacting with production staff, suppliers, and internal teams.
• Expand your problem solving by handling minor workflow issues and learning how operations stay efficient.
• Access mentorship from experienced staff who will guide task prioritisation and workplace best practices.

Job Requirements

Responsibilities

Office Operations

• Manage daily front-desk tasks including receiving visitors, answering phones, and routing enquiries to the right person.
• Maintain office supplies and place orders when stock runs low to ensure uninterrupted operations.
• Support simple procurement checks by comparing invoices and delivery notes for accuracy.
• Keep shared spaces tidy and ensure basic safety and cleanliness standards are met.

Documentation & Data

• Perform accurate data entry into spreadsheets and simple databases to keep production and admin records current.
• Organise physical and digital filing systems, applying consistent naming so documents are easy to find.
• Prepare and collate routine reports, packing lists, and forms for production and marketing use.
• Assist with document version control and ensure important documents are backed up and archived.

Team Support & Coordination

• Coordinate meeting schedules, prepare basic agendas, and take clear notes for follow-up tasks.
• Help liaise between factory floor, marketing, and suppliers to confirm deliveries and small changes.
• Assist ad hoc projects such as event prep, stock checks, or simple invoicing tasks as requested.
• Provide friendly support to colleagues and escalate issues to supervisors when necessary.

Requirements

Qualifications & Experience

• Currently studying for or recently completed a diploma or degree, or a fresh graduate with interest in admin and operations.
• Open to candidates with 0 years of formal work experience; this is an entry internship role.
• Availability for a 3 to 6 month internship period is preferred to gain meaningful exposure.

Hard Skills & Knowledge

• Proficient in Microsoft Office, especially Word and Excel, for basic reporting and document creation.
• Accurate data entry and document management skills, including filing and record keeping.
• Comfortable using email, simple spreadsheets, and basic office equipment like printers and scanners.
• Ability to learn internal admin systems and follow set procedures for document control.

Soft Skills & Qualities

• Strong interpersonal communications and a polite, helpful attitude when dealing with staff and visitors.
• Good multitasking ability with attention to detail and a habit of checking work for errors.
• Reliable time management, willingness to take direction, and a collaborative mindset.
• Positive, solution-focused approach and readiness to support small teams across functions.

Skills