Job Description

• Assist the Account Executive with daily accounting and administrative tasks.
• Perform accounting data entry and key in invoices, receipts, payment vouchers, and other documents.
• Assist in preparing and checking invoices and supporting documents.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) tasks.
• Assist in checking customer and supplier transactions.
• Assist with bank reconciliation and checking of bank transactions.
• Assist in preparing payment-related documents.
• Monitor and organise accounting documents and records.
• Perform proper filing of invoices, receipts, bills, and other accounting documents.
• Assist in checking outstanding invoices and payment records.
• Assist with monthly accounting closing activities.
• Update and maintain accounting records in the company's accounting system.
• Assist the Account Executive with general administrative tasks related to the Accounts Department.
• Perform other accounting or ad-hoc tasks assigned by the Account Executive or management.

Job Requirements

Responsibilities

Transaction processing & recordkeeping

• Support daily accounting by entering invoices, receipts, payment vouchers and related documents into our accounting system accurately and on time.
• Prepare and check invoices and supporting documentation to ensure completeness and correct coding before submission.
• Manage basic Accounts Payable and Accounts Receivable tasks, post customer and supplier transactions, and monitor outstanding invoices.
• Keep physical and digital files organised for easy retrieval during audits and team reviews.

Reconciliations & month-end support

• Perform regular bank reconciliations and flag discrepancies to the Account Executive for follow-up.
• Assist with month-end closing by compiling schedules, confirming balances, and updating ledger entries.
• Help prepare payment documents and coordinate approvals to meet payment deadlines.
• Verify payment records and follow up on unresolved items with suppliers or internal teams.

Administrative support & ad-hoc tasks

• Provide general administrative support to the Accounts team, including filing, scanning and maintaining document control.
• Respond to basic queries from colleagues or customers and escalate complex issues to the Account Executive.
• Take on ad-hoc accounting tasks as assigned and contribute practical suggestions for simpler processes.
• Maintain and update accounting records in our system to reflect accurate, current data.

Requirements

Qualifications & Experience

• Currently pursuing a Diploma or Degree in Accounting, Finance or a related field.
• Minimum CGPA 3.00 or equivalent as stated in the draft.
• Prior internship or part-time exposure to accounting tasks is helpful but not mandatory.
• Willingness to learn and gain hands-on accounting experience within a logistics environment.

Hard Skills & Knowledge

• Basic knowledge of accounting principles and accurate transaction posting.
• Working knowledge of Microsoft Excel and Microsoft Office for data entry and simple analysis.
• Familiarity with bank reconciliation processes and routine AP/AR workflows.
• Comfort updating records in an accounting system and maintaining accurate ledgers.

Soft Skills & Qualities

• Strong attention to detail and a focus on accuracy in data entry and document checks.
• Responsible, organised, and able to follow instructions with minimal supervision.
• Good communication and teamwork; able to work with colleagues across operations and finance.
• Self-motivated, willing to learn, and able to manage time to meet deadlines.

Skills