Job Description

ACCOUNT & ADMIN EXECUTIVE

Full Set Accounts | Tax | Payroll | Administration

About the Role

We’re looking for a systematic, responsible and detail-oriented Account Executive cum Admin who enjoys keeping things organised, accurate and under control.

This role is suitable for someone who can independently manage full set accounts, understands tax and statutory requirements, and is comfortable supporting basic payroll and administrative matters.

You don’t need to be the loudest person in the room — but you should be the person who knows where every document is, what payment is due, and whether the numbers actually tally.

What You’ll Be Doing

Accounting & Finance

• Handle full set of accounts, including:
• Accounts Payable (AP)
• Accounts Receivable (AR)
• General Ledger (GL)
• Bank reconciliation
• Journal entries
• Monthly closing
• Profit & Loss
• Balance Sheet
• Prepare monthly management accounts and basic financial reports.
• Monitor company cash flow, payment schedules, outstanding collections and supplier payments.
• Issue invoices, receipts, payment vouchers, credit notes and other accounting documentation.
• Perform bank reconciliation and ensure accounting records are updated accurately.
• Maintain proper supporting documents for every transaction.
• Liaise with external accountant, auditor, tax agent, bank and relevant authorities when required.

Tax & Compliance

• Assist and coordinate matters related to:
• Corporate tax
• SST, where applicable
• Withholding tax, where applicable
• Tax estimation / instalments
• Year-end tax documentation
• Prepare accounting schedules and supporting documents for auditors and tax agents.
• Ensure financial documents and records are properly maintained for audit and tax purposes.
• Keep track of statutory and financial submission deadlines.

Payroll & HR Administration

• Assist with monthly payroll preparation and checking.
• Handle or coordinate:
• Salary calculations
• Overtime
• Allowances
• Claims
• Deductions
• EPF
• SOCSO
• EIS
• PCB / MTD
• Maintain proper payroll records and employee-related documentation.
• Work closely with HR / Operations to ensure attendance, OT and payroll information are accurate before payroll processing.

Administration & Filing

• Maintain a clean, systematic and easy-to-retrieve filing system, both physical and digital.
• Organise:
• Supplier invoices
• Customer invoices
• Payment records
• Bank statements
• Payroll records
• Agreements
• Tax documents
• Company administrative documents
• Manage general office administration and documentation.
• Ensure important documents are properly labelled, filed and backed up.
• Track renewals, licences, agreements and important company deadlines when required.

What We’re Looking For

• Diploma / Degree in Accounting, Finance, Business Administration or related field.
• Preferably 2–4 years of relevant working experience in accounting or finance.
• Must have experience handling or assisting with full set accounts.
• Good understanding of:
• AP & AR
• Bank reconciliation
• General ledger
• Month-end closing
• Basic financial reporting
• Previous exposure to tax matters, audit preparation and statutory compliance is highly preferred.
• Experience handling or supporting payroll will be an advantage.
• Familiar with Malaysian statutory contributions such as EPF, SOCSO, EIS and PCB.
• Comfortable using accounting software such as Xero, SQL Accounting, AutoCount, QuickBooks or similar systems.
• Good knowledge of Microsoft Excel / Google Sheets.

Job Requirements

The Type of Person We Want

You’ll probably enjoy this role if you are:

• Very organised — messy filing stresses you out.
• Systematic — you like having a proper process instead of doing things randomly.
• Detail-oriented — small mistakes in numbers bother you.
• Responsible — you follow through instead of waiting to be chased.
• Good with deadlines — especially payroll, payment, tax and month-end deadlines.
• Comfortable working independently.
• Fast learner and comfortable using digital tools.
• Able to handle confidential information professionally.
• Able to communicate clearly with management, suppliers, staff, auditors and external parties.

Bonus Points If You…

• Have experience in an SME environment where one person handles multiple functions.
• Have worked with Xero or any similar system
• Have experience coordinating payroll systems or attendance systems.
• Understand basic HR/admin documentation.
• Can improve existing accounting, filing or admin processes instead of simply following an outdated system.
• Love creating folders, trackers, checklists and systems that actually make everyone’s life easier.

What Success Looks Like in This Role

Within this role, we expect:

✓ Accounts are updated and reconciled on time.
✓ Management can get accurate financial information when needed.
✓ Supplier payments and customer collections are properly monitored.
✓ Payroll information is accurate before salary processing.
✓ Tax and audit documents are ready when requested.
✓ Documents can be retrieved quickly without searching through ten different folders.
✓ Important deadlines don’t get missed.
✓ Finance and admin processes become more organised over time.

In Short

We’re looking for someone who can take ownership of the numbers and the paperwork.

Someone who can say:

“Accounts updated. Payroll checked. Documents filed. Deadline tracked. Settled.”

If you’re organised, dependable and like keeping things in order, we’d love to hear from you.

Skills