Job Description

HUMAN RESOURCES OFFICER CUM ADMIN

We’re not your typical corporate company.

We’re a fast-moving event company managing our own event venues, decoration team, kitchen, operations crew and event manpower. One day we’re running a wedding, the next day it could be a corporate launch, gala dinner or a full-scale event setup.

We’re looking for someone who loves people, systems and making things work better.

If you’re the type who can recruit great people, fix messy processes, keep payroll under control and still vibe well with different personalities — we’d love to meet you.

What You’ll Be Doing

1. Build the Right Team

You’ll help us find the right people to grow with the company.

• Manage recruitment from job posting, screening and interviews to onboarding.
• Recruit permanent staff, part-timers, event crew, kitchen crew and operations team.
• Build and maintain a reliable manpower and part-time crew database.
• Plan manpower requirements based on upcoming events and operational needs.
• Create better ways to attract good talent — not just post a job and hope for the best.
• Make sure new hires have a smooth onboarding experience.

2. Own Attendance, Payroll & OT

Events don’t always happen 9-to-5 — so this role plays an important part in keeping attendance and payroll organised.

You’ll:

• Manage monthly payroll and staff attendance.
• Track clock-in, clock-out, lateness, leave and overtime.
• Verify OT with Department Heads / Site Supervisors before payroll processing.
• Manage allowances, claims, replacement leave and other staff entitlements.
• Ensure EPF, SOCSO, EIS and PCB matters are properly managed.
• Maintain accurate payroll and attendance records.
• Look for ways to improve our payroll and attendance system.

Our goal: less manual work, fewer mistakes and no mysterious OT.

3. Upgrade Our HR System & SOP

If you see a process and think,

"There has to be a better way to do this…"

You’re probably our person.

You’ll:

• Improve HR systems, workflows and approval processes.
• Review and update company policies and SOPs.
• Standardise procedures across Venue, Kitchen, Decoration and Operations teams.
• Maintain employee records, contracts, leave records and HR documentation.
• Improve how we manage attendance, payroll, manpower and performance.
• Help move repetitive HR processes into better digital systems.

We love simple systems that actually work.

4. Manage Event Manpower

This is where HR meets event operations.

You’ll work closely with our Operations Team to make sure every event has enough manpower.

You’ll help coordinate manpower for:

• Event setup
• Event day
• Kitchen operations
• Venue operations
• Decoration
• Dismantling
• Part-time crew

You’ll also monitor manpower cost, working hours and overtime so we can run events efficiently without burning out the team.

5. Help the Team Perform Better

Good people need good direction.

You’ll help us build a culture where people understand what’s expected and how they can grow.

You’ll:

• Set up KPI and performance tracking.
• Manage probation reviews and performance evaluations.
• Identify staff who need coaching or improvement plans.
• Organise training and upskilling sessions.
• Work with department heads to improve team performance.
• Build recognition and reward initiatives.
• Plan team engagement and team-building activities.

We’re not looking for a "police HR".

We want someone who can balance people + performance + accountability.

6. Be Management’s HR Partner

You won’t just process paperwork.

You’ll work closely with management and provide useful insights about what’s happening inside the company.

You’ll prepare HR updates such as:

• Total headcount
• Payroll cost
• OT cost
• Staff turnover
• Attendance issues
• Recruitment status
• Manpower requirements
• Performance issues
• Manpower cost per event

And most importantly — you’ll help us identify problems before they become bigger problems.

Job Requirements

Who We’re Looking For

You might be a great fit if you are:

• Organised but flexible.
• Comfortable working in a fast-paced environment.
• Good with people but not afraid to be firm when needed.
• Able to communicate with everyone — from management to event crew.
• Strong at solving problems and improving systems.
• Comfortable using HR software, spreadsheets and digital tools.
• Able to handle confidential information professionally.
• Someone who doesn't wait to be told everything.

Bonus points if you have experience in:

• Events
• Hospitality
• F&B
• Retail
• Operations
• High-manpower businesses

The Kind of Person We Want

Someone who sees this:

"This process is messy."

…and immediately thinks:

"Okay, how do we fix it?"

Someone who can talk to management in the morning, interview candidates in the afternoon and solve a manpower issue before an event at night.

Someone who understands that HR isn't just about forms and payroll.

It's about building a company where good people can do great work.

Why Join Us?

Because you won't be stuck doing the same thing every day.

You'll get exposure to:

Events.
Venues.
F&B.
Operations.
People Management.
Business Growth.

And you'll have the opportunity to help build our HR system as the company grows.

If you love people, systems and a little bit of organised chaos —

you might just fit right in.

Skills