Job Description

We are looking for an organised and responsible Admin & Accounts Executive to support the daily administrative, accounting, procurement and project operations of our design and build company.

The ideal candidate should be detail-oriented, able to manage documentation accurately, and comfortable coordinating with suppliers, clients, project teams and other departments.

Key Responsibilities

• Coordinate the procurement of materials and goods required for daily project operations.
• Communicate with suppliers regarding quotations, orders, deliveries, invoices and payment matters.
• Assist with site inspections and conduct defect checks before project handover.
• Prepare, organise, and maintain project and accounting documents, including pro forma invoices, purchase orders, invoices, receipts, payment vouchers, filing, and payment records.
• Prepare and process payments accurately and within the required timeline.
• Monitor company cash flow, accounts receivable and accounts payable.
• Follow up with suppliers and clients regarding outstanding payments and supporting documents.
• Record and manage company property-related expenses and other operational expenses.
• Maintain proper physical and digital filing systems.
• Perform general administrative and basic accounting duties to support daily office operations.
• Coordinate with the project and management teams on administrative and operational matters.
• Carry out other relevant duties assigned by management.

Job Requirements

Requirements

• Diploma or equivalent qualification in Business Administration, Accounting, Finance, or a related field.
• Basic knowledge of accounting, accounts receivable, accounts payable, invoicing, and payment processing.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Good organisational, documentation, and time-management skills.
• Detail-oriented and able to maintain accurate records.
• Good communication and coordination skills.
• Able to work independently and as part of a team.
• Willing to visit project sites when required.
• Fresh graduates are encouraged to apply.
• Previous administrative or basic accounting experience will be an added advantage.

Skills