Job Description

• Assist with recruitment activities: job posting, screening candidates, arranging interviews, and preparing offer/appointment letters.
• Maintain and update employee records, attendance, leave, and HR database.
• Handle staff onboarding and offboarding, including orientation and exit clearance.
• Prepare HR letters, memos, notices, announcements, and simple HR reports.
• Track probation, confirmation, and performance review schedules.
• Assist in payroll preparation by providing attendance, OT, and claims data.
• Coordinate staff training (HRDC/CIDB) and maintain training records.
• Ensure company HR policies and statutory requirements are followed.
• Manage daily office operations including stationery, pantry supplies, office assets, and equipment maintenance.
• Handle incoming calls, emails, courier services, and visitors.
• Prepare general reports, letters, and meeting minutes when required.
• Maintain proper filing, documentation, and systematic record-keeping.
• Liaise with suppliers, contractors, and service providers for office needs.
• Support management and other departments with administrative tasks.

Job Requirements

• Fresh graduates are encouraged to apply; experience in HR or Admin is an advantage.
• Good communication skills in English
• Basic understanding of HR processes (attendance, leave, claims, recruitment).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Organized, responsible, detail-oriented, and able to work independently.
• Able to multitask and work in a fast-paced environment.
• Positive attitude and willingness to learn.

Skills