Job Description

This full-time Personal Assistant role with GSKL Property Holding Sdn Bhd offers an excellent opportunity to support the company's director in Kuala Lumpur City Centre, Kuala Lumpur. As a key member of the Administration & Office Support team, you will play a crucial role in ensuring the smooth running of day-to-day operations and providing high-level administrative and organisational assistance.

What you'll be doing

• Providing comprehensive executive-level administrative support, including manage and maintain the director’s calendar, schedule meetings and appointments coordination, and travel arrangements.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Organize and maintain electronic and physical files, documents, and confidential information to ensure information is readily accessible.
• Handle correspondence (emails, letters, phone calls) on behalf of the director.
• Draft and proofread reports, presentations, business documents and official communications.
• ⁠Plan and coordinate events and travel itineraries, including flights, accommodations, and transport.
• ⁠Prepare travel claims and expense reports.
• ⁠Assist with research, data collection, and preparation of reports or proposals.
• ⁠Assist in office management tasks if needed (e.g. ordering supplies, coordinating with HR/Admin).

Job Requirements

Ethics

• Providing a high level of discretion and confidentiality of sensitive business information and director's personal matters.
• Represent the director in a professional and courteous manner.

What we're looking for

• Minimum 1 year of experience as a Personal Assistant or Executive Assistant in a fast-paced, professional environment 
• Excellent communication and interpersonal skills, with the ability to interact with people at all levels of the organisation
• Strong organisational and time management skills, with the ability to prioritise tasks and work under pressure
• Proficient in Microsoft Office suite, including advanced skills in Word, Excel, and PowerPoint
• Exceptional attention to detail and a commitment to providing a high standard of administrative support
• Flexible, proactive, and able to work independently with minimal supervision

Skills