Job Description

OVERVIEW

• Fully accountable in organizing and participating strategic sourcing activities include spend analysis, strategic planning, tendering process, awarding process and contract management. The incumbent shall build long-term and stable partnership with suppliers according to company’s procurement strategies, keep consistent supply to ensure uninterrupted plant operation, reduce the cost of procurement and obtain competitive advantage in procurement area.
  
  

DUTIES AND RESPONSIBILITIES

• Developing Purchasing Department's systems and procedures
• Conducting spend analysis, and developing annual strategic sourcing purchasing plan and budgets
• Monitoring and forecasting stock requirement to meet production needs
• Conducting periodic costing analysis, as and when required
• Leading and managing business performance review with vendors (timeliness, quality, compliance)
• Drafting purchasing contracts and agreements
• Influencing and negotiating with key stakeholders
• Handling and resolving complaints from related stakeholders
• Strategic sourcing, and negotiating price and terms
• Preparing and issuing tender documents (RFP, RFQ, RFI) to qualified vendors
• Evaluating tender submissions against set criteria
• Leading and participating in tender negotiation process
• To work on annual, spend analysis and establish the strategic planning.
• Market intelligent and utilized the data for forward looking purchase activities.
• Coordinate with other functions to complete the annual strategic sourcing plan and ensure that department budgets, systems and procedures are developed and maintained for project and departmental operations.
• Executed and drive the management of the strategic sourcing plan within line with company strategy
• Lead all negotiations to achieve competitive rates for products and services and actively support the expediting activities in meeting production demands. If there is a tender committee setup, to participate and facilitate actively.
• Strategic sourcing, alternate sourcing and price negotiation to achieve stretched cost targets.
• Drafting and finalising of contracts/agreements related to purchases of goods and services by working closely with company legal advisors.
  
  

REQUIREMENTS

Education:

• Bachelor’s Degree in any field from an accredited University.
  
  

Work Experience:

• At least 5 years of experience on purchasing related.
  
  

Technical and Professional Knowledge:

• Able to understand the scope of work of the services
• Able to read, understand and draft the commercial contract and contract management
• Able to have carry out the spend analysis
• Market Research for the related item
• Excellent sourcing & negotiation skills and carry out the should cost analysis
• Excellent verbal and written communication skills in English.
• Excellent interpersonal skills.
• Excellent leadership skills.
• Able to utilise established ERP programs, eg SAP, AX, etc
• Able to derive costs savings from purchases.
• Able to work under pressure and meet deadlines.
• Proactive and results oriented.
• Critical thinking and able to make decision based on available resources
• Self-motivated, resourceful, and able to ensure confidentiality.
• Able to work under pressure and meet deadlines.
• High level of integrity.
• Able to work independently.
  
  

Certification / License Requirement:

• N/A