Job Description

OVERVIEW

• We are seeking a detail-oriented and proactive Procurement Operation Executive to manage end-to-end purchasing activities for raw material category. This role involves processing purchase orders, coordinating with suppliers and internal stakeholders, managing delivery schedules, and monitoring vendor performance. The ideal candidate should possess strong coordination skills, excellent follow-up discipline, and the ability to resolve operational and documentation issues promptly. Experience in manufacturing or chemical-related procurement will be an added advantage.

1. Purchase Order (PO) Management

Process EPR for PO issuance (direct and inter-company purchases) based on approved quantities and pricing.

Liaise with suppliers to confirm price, availability, and delivery schedules before PO issuance.

Follow up on PO acknowledgements within the required timeline.

Process returned POs and update warehouse for GRN processing.

Issue Sales Orders (SO) for inter-company purchases.

2. Shipment & Documentation Coordination

Coordinate with suppliers and warehouse teams for delivery.

Update shipment schedule and monitor open order status.

Escalate and resolve delivery discrepancies, documentation errors, or schedule changes.

3. Compliance & Certification Management

Request and maintain Halal Certificates and Safety Data Sheets (SDS).

Monitor and update expired SDS documents in shared folders.

Follow up import documentation for international suppliers.

4. Vendor Performance & Reporting

Collect OTD data from warehouse for monthly vendor performance evaluation.

Prepare and circulate vendor scorecards for internal review and approval on a quarterly basis.

5. KPI

Update procurement cycle time and supplier performance KPI.

6. Ad-Hoc Requests

Check stock availability with suppliers for urgent or ad-hoc requirements.

Support on shelf-life extension requests and disposal/returnable IBC coordination.

Any other tasks that assigned by your superior.

REQUIREMENTS

• Bachelor Degree in any field from an accredited University.
• Minimum 1 year of relevant experience / Fresh graduates are welcome.