Job Description

1. Purpose of the Role
   The Project Management Trainee supports the delivery and internal operations of ongoing projects. This role is designed to train the intern in project coordination, process thinking and cross-team communication, while giving exposure to real client work and internal systems.
2. Key Responsibilities
   a. Project Coordination Support
   • Assist in planning tasks, tracking progress and organising timelines for active projects.
   • Update Project Management boards and maintain project documentation so teams have clear visibility.
   • Prepare meeting notes, requirement summaries and weekly project updates.
   • Follow up with task owners to ensure milestones are met.
1. Internal Operations & Process Efficiency
   • Review current workflows to spot bottlenecks or repeated work.
   • Assist in setting up SOPs, templates and checklists to improve project delivery.
   • Support data accuracy and housekeeping inside PMTool and shared folders.
   • Help streamline internal communication between operations, tech, commercial and delivery teams.
2. Stakeholder Exposure & Communication
   • Join internal and selected client meetings as part of the project team.
   • Capture key actions, decisions and risks to keep teams aligned.
   • Assist in preparing simple reports, decks and follow-up messages.
3. System & Tool Familiarisation
   • Learn how PM Tool is structured for project management across the company.
   • Help maintain project spaces, automate simple routines and organise information.
   • Support any integration or syncing tasks between project tools.
3. Learning Outcomes
   By the end of the traineeship, the intern will:
   • Understand end-to-end project management in a tech environment.
   • Be able to manage timelines, dependencies and stakeholder communication.
   • Learn how structured processes improve delivery and efficiency.
   • Gain confidence working across multiple teams and real client scenarios.
4. Reporting Structure
   The trainee reports to the Operations Lead and will work closely with the delivery team, tech, client success and commercial.
5. Expected Deliverables
   • Updated project boards, notes and trackers maintained weekly.
   • Accurate documentation of meetings and follow-ups.
   • Organised ClickUp spaces for assigned projects.
   • Contribution to one or more internal process improvements.

Job Requirements

•  Strong curiosity and willingness to learn how projects are run in a fast-moving tech company.
• Analytical mindset with the ability to break down information, spot patterns and organise details clearly.
• Good communication skills and confidence to work with different teams and stakeholders.
• Comfortable using digital tools and open to learning new systems.
• Able to take initiative, follow through on tasks and manage simple deadlines with guidance.
• Final semester students or recent graduates are welcome, but not required.
• No prior project management experience needed, but interest in operations, tech or process work is a plus.
• Ability to work from our office, which is located near the LRT for easy access.
• Positive attitude, good team spirit and a genuine interest in improving how things work.

Skills