Job Description

Office Administration & Operations

• Manage daily office administration operations, ensuring a smooth and efficient workplace environment.
• Oversee office facilities, including office maintenance, utilities, phone lines, courier services, security, cleaning services, and general office upkeep.
• Manage office assets and equipment, including tracking, maintenance, allocation, and disposal when required.
• Coordinate office renovation, relocation, and improvement projects.

Procurement & Vendor Management

• Handle procurement of office supplies, IT equipment, and other operational needs.
• Liaise with vendors and service providers to ensure timely delivery and quality service.
• Manage vendor relationships and support contract/service arrangements.

Travel & Employee Support

• Coordinate business travel arrangements, including flights, accommodation, and related logistics.
• Manage HQ & Beauty Advisor (BA) uniform issuance and inventory tracking.
• Coordinate name card requests and issuance.
• Support employee onboarding and offboarding processes, including preparation and management of company assets, tools, and equipment.
• Assist with employee accommodation management and related arrangements.

Employee Engagement & HR Operations Support

• Support employee welfare activities, company events, and engagement initiatives.
• Work closely with HRBPs to support HR operations and employee-related initiatives.
• Drive continuous improvement of administrative processes and workflows.
• Prepare reports and documentation related to office operations when required.
• Perform any other tasks or projects assigned by superior or the Company.

Job Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, or any related field.
• Minimum 2 years of experience in office administration, facilities management, or related functions.
• Strong organizational skills with excellent attention to detail and time management abilities.
• Ability to multitask, prioritize workload, and work independently in a fast-paced environment.
• Strong communication and interpersonal skills with the ability to liaise with internal stakeholders and external vendors.
• Proficient in English and Mandarin to effectively communicate with our diverse client base and stakeholders (spoken and written).

Skills