Job Description

• Manage indirect procurement activities, including sourcing of office supplies, retail fixtures, services, and other business-related purchases.
• Source materials and products by coordinating with suppliers to obtain quotations, compare pricing, negotiate costs, and monitor delivery schedules.
• Prepare purchase requisitions, request for quotations (RFQs), purchase orders (POs), and ensure timely invoice processing.
• Work closely with internal departments to ensure procurement activities are aligned with business needs and project timelines.
• Monitor and follow up with suppliers to ensure on-time delivery of goods and services.
• Evaluate supplier quotations based on pricing, quality, delivery lead time, and service standards.
• Assist in supplier performance evaluation and maintain good relationships with existing suppliers.
• Estimate and monitor monthly procurement budgets to ensure cost efficiency. 
• Ensure all procurement documents, including purchase orders, quotations, invoices, and delivery orders, are properly maintained in a systematic filing system.
• Verify and match invoices against Purchase Orders (POs) and Delivery Orders (DOs) before submission for payment.
• Coordinate with suppliers for the installation of retail display fixtures, including wall units, gondolas, standees, and other POSM across retail channels.
• Liaise with the Sales team and suppliers to arrange repairs or replacements for damaged display units at retail outlets.
• Perform any other ad hoc duties and projects assigned by the superior from time to time.

Job Requirements

• Bachelor's Degree in Business Administration, Supply Chain Management, Procurement, Logistics, or a related field.
• Fresh graduates are encouraged to apply. Candidates with internship or relevant working experience will have an added advantage.
• Strong communication, negotiation, and interpersonal skills.
• Good analytical skills with attention to detail and strong organizational abilities.
• Proficient in Microsoft Office, especially Excel.
• Proficiency in English and Mandarin (spoken, written, and comprehension) is required to communicate effectively with Mandarin-speaking stakeholders.

Skills