Job Description

Administrative Duties

• Manage the day-to-day administrative functions of the office. 
• Answer and direct incoming calls, emails, and enquiries professionally. 
• Maintain and organise company records, files, and documents. 
• Handle incoming and outgoing correspondence, courier arrangements, and general office coordination. 
• Monitor office supplies and liaise with vendors for purchases when required. 
• Support management with administrative tasks and ad-hoc assignments. 

Customer Support

• Prepare and issue quotations, invoices, and related documentation accurately and promptly. 
• Follow up on quotations and customer enquiries when necessary. 
• Liaise with customers and suppliers regarding documentation and administrative matters. 
• Ensure proper filing and record-keeping of customer orders and quotations. 

Accounts & Finance Support

• Process and schedule supplier payments through online banking platforms. 
• Maintain records of payments, receipts, and financial transactions. 
• Assist in preparing documents for submission to external accountants. 
• Perform basic accounts administration, including tracking payables and receivables. 
• Reconcile payment records and ensure supporting documents are properly maintained. 
• Assist with monthly financial documentation and reporting requirements.

Job Requirements

• Minimum SPM, Diploma, or equivalent qualification. 
• Proficiency in Microsoft Office (Word, Excel, Outlook). 
• Good command of English and Bahasa Malaysia. 
• Strong organisational and time management skills. 
• Able to work independently with minimal supervision. 
• Meticulous, responsible, and trustworthy, especially when handling company payments and confidential information. 
• Experience in administration and basic accounts work will be an added advantage.

Skills