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This job is an Admin Support role for Projects & Engineering. You might like this job because you will provide extensive administrative support, manage department invoices, and assist in various project-related tasks.
Undisclosed
Malaysia, Kuala Lumpur
Job Description
Role
Duties & Responsibilities
1. Provide general administrative support to the department assigned to the Admin Coordinator.
2. To provide direct support to the Head of Department.
3. Accountable to manage and process the department invoices. The task are as per below but not limited to:
a. Creation & monitoring of Work Orders
b. Creation & monitoring of Purchase Request
c. Creation & monitoring of Service Entry
d. Management of Purchase Order
e. Raise FI coding for invoices
4. Accountable to ensure that the monthly spending via Company Credit Cards are cleared and monitored on a timely basis.
5. Accountable to provide support on the department’s annual accrual or budget activity.
6. Act as the Document Controller for the department in-charged.
7. Accountable to manage the team ad-hoc, weekly and monthly meeting as well as internal training which includes the booking of meeting room, food and beverage
8. Responsible of the upkeep of team office infrastructure. Any infrastructure breakdown such as lamp faulty is to be reported immediately via the correct channel.
9. To support Major Turn Around activities as and when required.
10. To be actively involve and support Company Event activities such as AGM / Team Event / Team Away Day / Festive Event
11. To support all administrative coordinator activity if they are away (roster will be assigned by the Head of Admin).
Additional Accountabilities
1. Accountable to perform Registration of Project Development Request as and when required
2. Accountable for Data collection for QMI
3. Accountable for preparation of Professional Visit Pass (PVP) documentation
4. Other ad-hoc general business administrative support which is deemed fit and required by the department with consultation from the Head of Admin.
Job Requirements
Job Requirements
1. Multiple stakeholder management
2. Efficient, accurate and timely execution of any task given
3. Dependable and reliable
4. Able to work independently
5. Good command of spoken and written English.
Company Benefits
Medical Benefits
Annual limit is RM4,000 per family
Wellness Support
Annual wellness reimbursement up to RM800 per annum
Optical & Dental
An annual reimbursement up to RM1,000 is allowable to cover for dental and optical expenses incurred by employee and eligible family members.
Childcare Support
Monthly subsidy up to RM150 per child (Age: 3 months to 6 years) to employees who send their child to licensed Childcare center.
Continuing Education
We provide confirmed employees Continuing Education Scheme for courses relevant to the business and recognized by approved institutes of learning.
Service Qualification
<10 years, 20 days; >10 years, 25 days
Additional Info
Company Activity
Last active - few minutes ago
Experience Level
0 - 10 Years of Experience
Company Profile
