Job Description

Analyst, Material Management

The Analyst, Material Management reports directly to the Manager, Inventory Management and is responsible for managing overall materials management effectively, accurately and timely in accordance with internal and external guidelines, procedures and regulations covering material planning, material review, surplus management & investment recovery, data cleansing, process improvement, etc.

The Analyst, Material Management ensures the function is operating within the boundary of relevant Company’s policies/procedures and more importantly PETRONAS PPGUA/PTCAM/PPS including Joint Operating Agreement with Partners to ensure full compliance and mitigate any Procedural or Non-Cost Recoverable (NCR) risks and other Statutory Penalties/Fines.

KEY ACCOUNTABILITIES

• Material Planning
  • Develop materials purchase specifications and additional characteristics to acceptable standards in system and ensure utilization of any available surplus materials.
  • Ensure all materials are catalogued and support cataloguing process by managing material standardization, determining appropriate material group and changing specification in system materials master based on new requirement.
  • Plan, analyse, manage and optimize stock creation and stock level setting based on materials consumption, forecast usage and criticality.  Update and review the materials requirement setting in system as per procedures and guidelines.
• Material Review
  • Analyse and prepare periodic review of materials to ensure optimization. Execute actions derived from the review.
  • Coordinate with respective stakeholders and obtain required approval for recommendation and amendment based on review conducted.
• Surplus Materials Management & Investment Recovery
  • Scrutinize and identify slow moving, non-moving, obsolete and scrap materials at all locations including materials returned from projects or offshore through coordination with warehouse personnel and end users.
  • Initiate and propose material disposition either for investment recovery, scrap disposal or internal reutilization based on the recommended decision.  Handle and submit materials disposal transfer activities in line with local regulatory and PETRONAS requirements.
• Data Cleansing and Process Improvement
  • Manage the annual physical inventory count and reconciliation process. Perform the system adjustment upon approval of respective stakeholders.
  • Assist in maintaining the system IM and WM applications including system enhancement work and process improvement.
  • Assist in identification of the discrepancies between the actual item characteristics at site and the reference documents.  Incorporate the relevant information from catalogues, drawings and other reference documents in the system by working closely with cataloguers.
• Inventory Count
  • Plan, coordinate, conduct and report the outcome of Periodical Inventory Count to ensure ‘Floor to List’ inventory accuracy in all storage locations. Notify Stakeholders as required throughout the process – Preparation Prior to Inventory Count, Physical Inventory Count, Data Entry & Subsequent Count and Reconciliation and Adjustment.
• Governance and Assurance
  • Conduct periodical self-assessment to assure functional compliance on Inventory and Warehouse Management against PPGUA/PTCAM/PPS and Company’s Policy/procedures. Identify pain points or improvement areas and put in place effective controls to mitigate any exposure on procedural non-compliance and monitory Non-Recoverable Risks (NCRs). Undertake reporting as required by PETRONAS, stakeholders, etc.
• Performance Management
  • Define Performance Measures and review consolidated Performance outcome across all activities and processes periodically. Assess and identify gaps against expected performance outcome and champion the implement improvement measures.
• Continuous Improvement (CI)
  • Lead the implementation of identified and agreed CI initiatives from sequential phases of Define, Measure, Analyse, Improve and Control. Inculcate the CI culture in the Function and champion the cross-functional collaboration internally and externally.
• Stakeholder Management
  • Identify relevant internal & external stakeholders, develop and update Team’s Stakeholder Engagement Plan when required. Assess its effectiveness by obtaining structured and formalized stakeholders feedback and lead the implementation of improvement measures.

REQUIREMENTS AND QUALIFICATIONS

• Possess a bachelor’s degree of any relevant discipline from recognized universities with not less than 5 years relevant working experience in PAC environment or diploma of any disciplines with not less than 8 years relevant experience in PAC environment.
• Proficient in various agreements within the EP environment (PTCAM/PPGUA/PPS/JOA).
• Proficient in SAP/MAXIMO or any relevant ERP system.
• Proficient in MS Office applications.
• Self-Driven, Team Player and Strong Collaborator.
• Good liaison, communication and networking skills with different departments and hierarchy.

Job Requirements