Job Description

1. Accounting & Finance

• Monitor daily record keeping and reconciling of company's financial registers.

• Prepare income statement.

• Supervise executives to ensure accuracy in financial system.

• Perform timely closure of monthly Financial Statement.

• Balance Sheet reconciliation.

• Implementing and executing internal control.

• Tax compliance.

• Assist immediate supervisor with year-end external audit.

• Liaise with other statutory bodies.

• Continual assessment and make recommendations to improve financial processes and controls as we expand.

• Verifies and work closely with stakeholders on account discrepancies by obtaining and investigating information from Operational department.

• Ensure that SQL accounting software and google link are tally.Ensure that Trustee a/c and Inter-Co reconciled timely and accurately.

• To perform and undertake any other duties as may be prescribed by the Management from time to time.

2. Account Payable

• Process outgoing payments in compliance with financial policies and procedures

• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.

• Reconcile the accounts payable ledger to ensure that all invoices and payments are accounted for and properly posted.

• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly supplier’s statements.

• Facilitate payment of invoices due by sending bill reminders and contacting customers via email.

• Generate Aging Reports detailing accounts payables status.

• Understand expense accounts and cost centers.

• Monitor update payable status in the system and update bank reconciliation timely basis.

• Understands compliance issues around accounts payable processes. Include not restricted to SST, GST and monthly tax filing fee.

3. Account Receivable & Credit Control

• Monitoring the billing system by timely generating invoices and Statement of Account (SOA).

• Performing account reconciliations.

• Maintaining accounts receivable files and records.

• Assisting in general financial management and cash-flow analysis.

• Review collection and follow up payment with customers.

• Investigating and resolving any irregularities or enquiries regarding AR.

• Review and analysis Credit validation of customer.

• Frequently analysis the payment pattern of the customer to avoid any potential NP.

• Issuing DN or CN according to necessity.

• Monitor the payment updates regularly in the system and perform bank reconciliation

• Analyze customers' payment performance and check for potential credit risks to mitigate potential payment defaults.

• Responsible for timely and accurate monthly financial closing, prompt preparation and payment reconciliations.

4. Budget & Forecasting

• Designing effective budget models for the entire company.

• Analyzing financial information Budget v/s Variance (e.g. revenues, expenditures and cash management) to ensure all operations are within budget).

• Evaluating budget proposals and funding requests.

• Conducting cost-benefit analyses to determine value.

• Monitoring spending to ensure it remains within budget.

• Estimating and forecasting future financial needs.

• Reviewing proposals for completeness, accuracy and compliance with company standards.

• Consolidating the organizational budget for review.

• Vetting funding requests for merit and authenticity.

Other responsibilities;

• Handle full set of accounts by key in to SQL accounting software and google link.

• Assist in Month End closing.

• Ensure all financial transactions are properly updated and recorded.

• Preparation of Bank Reconciliation on daily basis.

• Coordinate with Operation Team for issuance of commercial invoices, DN or CN and collections activity.

• Ensure collections are cleared and billings send out in a timely manner and to the respective customers.

• Maintaining Accounts Receivable and Accounts Payable files and records, and reconciliation.

• Ensure that all financial deadlines and tasks given are met for month/quarter/year-end financial closing including balance sheet reconciliation.

• Timely update and reconcile all Inter-Co and Trustee a/c transactions.

• Prepare AR ageing with status updates for follow-up in collections.

• Prepare and issue payment to trade and non-trade vendor and taking care of statutory payments as well.

• Maintain and ensure policies and procedures adhere to company guidelines.

• Maintain fixed asset register and computation of depreciation.

• Any other ad-hoc duties as assigned.

Job Requirements

• Candidates must possess at least Part/Full LCCI Higher, Professional Degree in Finance/Accountancy/ Banking or equivalent.
• Proven record and experience as an Accounts Executive.
• Knowledge of basic bookkeeping procedures is a must.
• Pleasant personality, hardworking, able to take/understand instruction, meticulous detailed and able to work under pressure.
• Ability to work in a team environment and under minimal supervision.
• Ability to multitask and work efficiently and effectively to meet required deadlines.
• Good conversant in English and Mandarin will be added advantages.
• Hands-on experience with Microsoft Office, MS Excel (Pivot Table) and accounting software (e.g. SQL) will be another added advantages.

Skills