Job Description

• Administrative Support & Scheduling
• Manage and coordinate complex calendars, meetings, and appointments for the supported leaders
• Prepare meeting agendas, take minutes, and follow up on action items
• Assist in licensing, insurance renewal, filing and documentation etc
• Expense & Claims Handling
• Manage and process staff expense claims, ensuring proper documentation and timely reimbursement
• Track and reconcile expense records as needed
• Vendor & Client Liaison
• Communicate effectively with vendors and clients, particularly those based in China
• Handle correspondence, coordinate logistics, and manage basic translation or communication support (as needed)
• General Support
• Provide day-to-day assistance to the supported leaders to ensure their operational efficiency
• Handle ad-hoc administrative and coordination tasks as required

Job Requirements

• Proven experience as an Admin or in a similar role. Open to fresh graduates. 
• Strong organizational and time management skills
• Mandarin would be required, as well as being able to converse in Bahasa Malaysia (will need to liaise with Government parties)
• High attention to detail and ability to work independently
• Proficiency in MS Office Suite and online scheduling tools

Skills