Job Description

Job Purpose:

The Manager, Company Secretarial is responsible for overseeing company secretarial services and statutory compliance matters in line with the Companies Act 2016, Bursa Malaysia Listing Requirements (where applicable), and other regulatory frameworks. This role ensures the efficient functioning of the department while supporting strong governance practices across the Group of Companies.

Key Responsibilities:

• Secretarial compliance works and support services to the Group of Companies and provides advice on all matters relating to company secretarial practice.
• Communications, correspondence, and acts as a bridge between the Company, Board, Management, and Shareholders.
• Review notices and resolutions, compilation of papers, and provide administrative and support services in convening Board Meetings & Board Committee Meetings of Group and affiliates, and/or such other companies as directed by the Head of Department. Attendance, preparation, and review of minutes of meetings of the Board of Directors, Shareholders, and Board Committees.
• Maintenance of statutory books, records, and files, and ensure compliance with laws/rules/regulations of Companies Act 2016, Capital Markets and Services Act 2007 (if applicable), Bursa Listing Requirements (if applicable), Malaysian Code on Corporate Governance (where applicable).
• Ensuring the necessary policies, procedures, Terms of Reference, and other related documents concerning Corporate Governance are available and reviewed to ensure they are updated.
• If any company under Group is listed, to assist in the preparation of secretarial materials and corporate governance disclosures for the Annual Report, EGM, and AGM of Group, and Circular to Shareholders. Involvement in Annual Report & EGM/AGM Committee, liaison with Share Registrars and mailers for timely issuance.
• Any other secretarial-related responsibilities as required by the Head of Department, from time to time.

Job Requirements

• Licensed by the Companies Commission of Malaysia (CCM) and a member of an approved professional body (e.g., MAICSA/ICSA/MACS).
• Degree in Corporate Administration, Law, Accounting, or related discipline.
• Minimum 7 years’ experience in company secretarial practice; exposure to Public Listed Companies is an advantage.
• Strong knowledge of Companies Act 2016 and corporate governance regulations (Bursa Malaysia Listing Requirements preferred).
• Excellent written and verbal English communication skills with strong planning and organisational abilities.
• Strong interpersonal skills with the ability to engage Board Members, senior leadership, and external stakeholders.
• Detail-oriented, analytical, and able to work independently under tight deadlines.
• Resourceful, reliable, and a collaborative team player with high integrity and professionalism.

Skills