Job Description

The Sales Admin will support the sales team by managing administrative tasks, coordinating with internal departments, and providing excellent customer service. This role is essential for ensuring smooth sales operations and maintaining high customer satisfaction, particularly in supporting the heavy equipment industry.

Key Responsibilities:

Sales Support & Coordination:

• Assist the sales team with customer inquiries, quotations, and order processing.
• Prepare and manage sales documents, including contracts, purchase orders, and invoices.
• Ensure timely and accurate data entry in the CRM system and maintain customer records.
• Dealer Management, required for business trip to East Malaysia.

Order Processing & Tracking:

• Oversee order processing from start to finish, ensuring timely fulfillment.
• Track order status, coordinate with the warehouse and logistics teams, and update customers on shipment schedules.
• Handle order changes, cancellations, and manage any related customer concerns.

Customer Service:

• Serve as the primary point of contact for customer inquiries, ensuring prompt and professional communication.
• Address customer complaints or escalations in coordination with the sales and customer service teams.

Administrative Support:

• Support the sales team with reports, presentations, and other necessary documentation.
• Manage scheduling and coordinate meetings, including customer site visits and internal sales meetings.

Inventory Coordination:

• Collaborate with the warehouse team to monitor inventory levels, manage stock allocation, and ensure product availability.
• Prepare and maintain inventory reports to inform sales strategies.

Documentation & Compliance:

• Ensure all sales documentation is compliant with company policies and industry regulations.
• Maintain organized records for audits and compliance reviews.

Job Requirements

• Diploma or Bachelor’s degree in Business Administration, Sales, Marketing, or a related field.
• Minimum of 2 years of experience in sales support, sales administration, or a similar role.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and CRM software.
• Excellent organizational skills and attention to detail.
• Strong communication skills, with the ability to handle customer inquiries professionally.
• Knowledge of the heavy equipment industry or previous experience in a related field is an advantage.
• Fresh graduate are well come to apply.

Skills