Job Description

About the Role

We are looking for a detail-oriented and proactive Sales Coordinator to support our day-to-day business operations. This is a dynamic, multi-functional role that covers logistics coordination, administrative support, basic finance processes, and internal operations.

You will work closely with the Sales Director and cross-functional teams to ensure smooth execution of operational and administrative activities.

Key Responsibilities

Logistics & Operations

• Manage purchase orders, invoices, packing lists, and shipment documentation
• Coordinate with suppliers, warehouses, forwarders, and customers on deliveries
• Monitor inventory levels, stock movement, and shipment status
• Maintain accurate records and update systems (ERP, Monday.com)

Finance & Accounts

• Support accounts payable and receivable processes (AP/AR)
• Track payments, update records, and organize invoices
• Assist with expense claims and audit documentation

HR & Administration

• Support recruitment, onboarding, and employee records management
• Arrange travel, accommodation, and general administrative matters

Compliance & IT Coordination

• Perform basic compliance checks and maintain company records
• Coordinate with IT vendors on system setup, website, and equipment
• Assist with onboarding setup for new hires

Office & Vendor Management

• Manage office supplies, facilities, and vendor coordination
• Support meetings, events, and internal administrative activities

General Support

• Maintain organized filing systems and documentation
• Handle calls, emails, visitors, and meeting arrangements
• Provide overall administrative and operational support as needed

Job Requirements

• Diploma or Degree in any relevant field
• Minimum 2 years of working experience in coordination, admin, or operations roles
• Proficient in Microsoft Office (Excel, Word, PowerPoint) (non-negotiable)
• Familiar with ERP or accounting systems (e.g., Xero) is an advantage
• Strong interpersonal and communication skills
• Detail-oriented, organized, and able to multitask in a fast-paced environment

Skills