Job Description

1. End-to-end Recruitment & Onboarding

• To manage full spectrum of recruitment process including job posting, candidate sourcing, screening, interview coordination, and selection.
• Work closely with hiring managers to identify manpower needs and understand their requirements.
• Source and engage candidates through various methods, including job boards, social media, recruitment agencies and employee referrals.
• Handle recruitment administration such as preparing appointment letters, coordinating medical check-ups, and collecting required documents.
• Prepare and manage onboarding documentation, including arrange orientation schedule, notifying IT, Admin, and other relevant departments on new hire arrangements.
• Ensure smooth pre-onboarding and onboarding processes for new hires.
• Monitor the usage of credits in assessment systems & job portals and arrange the purchase of additional credits when balances are low.
• Handle and keep track of job portal costs, recruitment agency fees, buyout costs, background screening fees, and employee referral fees, ensuring timely and accurate processing of all related payments.

2. HR Operations

• Manage monthly Group Insurance declarations and coordinate with the insurance company on enrolment and changes.
• Manage stamping of employment contracts or HR related letters with LHDN.
• Prepare HR letters such as confirmation, contract renewals, transfers, verification of employment, extension of probation, warning and termination.
• Maintain proper HR records, documentation and employee files in accordance with company procedures and regulatory requirements.
• Assist in coordinating and monitoring performance appraisal cycles, ensuring timely completion and documentation.
• Assist in staff movement processes (confirmation, transfers & redesignation) in line with company policies and legal requirements.
• Assist in updating and implementing HR policies, SOPs, and employee handbook.
• Act as a point of contact for employee queries and HR-related issues.
• Assist in yearly employee background rescreening.
• Prepare and submit monthly HR reports and analysis as required by management.
• Manage monthly stationary supplies for HR department.
• Assist superior in daily HR operations and improvement initiatives.

Job Requirements

• Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 4 years of HR experience (include all hr experience including hr admin), strong experience in recruitment and HR generalist functions.
• Proactive, committed, and able to work independently with minimal supervision.
• Excellent organisational skills with attention to detail and deadlines.
• Sense of responsibility and integrity and able to handle confidential matters.
• Good communication, interpersonal, and problem-solving skills.
• Mandarin speaking required

Skills