Job Description

Procurement

• Establish viable, cost-effective, and strategic sourcing objectives.
• Ensure commercial, legal, and contractual compliance in all procurement transactions.
• Enforce the company's procurement SOPs, policies, and procedures.
• Prepare plans for the purchase of materials, food & beverages, equipment, services, and other supplies to ensure operational efficiency.
• Review, issue, monitor, and follow up on purchase orders (PO) to ensure on-time delivery and address issues related to unfulfilled orders, short/over-ordered materials, undelivered goods, or damaged items.
• Liaise with overseas suppliers and forwarding agents for shipment clearance of imported materials.
• Follow up on delivery dates and ensure supplier delivery orders (DO) and invoices match POs.
• Coordinate with the Finance department on payments, credit notes (CN), and resolving invoice discrepancies.
• Collaborate extensively with Product, Operations branches, Logistics, Inventory, and Finance teams to ensure smooth business operations.
• Communicate with suppliers to request quotations, negotiate prices, arrange material samples, and manage pricing and artwork approvals.
• Source new suppliers and negotiate with existing ones to ensure competitiveness and relevance; analyze and compare pricing proposals to secure the best deals for the company.
• Oversee procurement and sourcing activities to achieve cost-saving initiatives.
• Maintain good supplier relationships and foster partnerships with businesses and organizations.
• Prepare purchasing reports, records, and update price lists.
• Monitor contracts to ensure suppliers meet expectations, and ensure invoices are approved and paid promptly.
• Track all goods and services ordered and received, maintaining accurate inventory records, including price, quality, and delivery details.
• Process non-inventoried purchase requisitions upon approval from relevant departments, ensuring the requirements are met before purchase.
• Update, control, and verify documentation to confirm materials ordered align with project or campaign requirements.
• Assist with product costing and pricing for both new and existing products.
• Maintain internal product specifications by material and food & beverage category.
• Perform ad hoc tasks as assigned by superiors.

Inventory

• Follow up and expedite the delivery of urgently required materials.
• Monitor and alert teams on low stock levels, potential out-of-stock (OOS) situations, and OOS add-ons, prompting actions from Operations and Customer Service teams.
• Manage short shelf-life, expired, obsolete, and high-stock inventory items.
• Address quality issues with materials by liaising with suppliers and co-manufacturers, coordinating returns, claims (credit notes), and write-off procedures between Operations, Inventory, and Finance teams.

IT

• Update supplier and material information in the system, including payment terms, pricing, order and delivery lead times, and product catalogs in the Bizsupport system.

Job Requirements

• Problem-Solving and Attention to Detail
  Possesses a strong ability to identify issues, analyze situations, and implement effective solutions with precision.
   
• Analytical and Strategic Thinking Skills
  Demonstrates excellent analytical abilities and the capability to think strategically, ensuring well-informed and goal-oriented decisions.
   
• Strong Communication and Negotiation Skills
  Highly skilled in articulating ideas clearly, fostering collaboration, and negotiating effectively to achieve win-win outcomes.
   
• Aptitude in Decision-Making and Working with Numbers
  Proficient in making sound decisions backed by quantitative analysis and a solid understanding of financial data.
   
• Key Traits
   
• Persistent and meticulous in handling tasks and challenges.
• Highly organized, tactful, committed, and reliable, ensuring efficiency and professionalism in all endeavors.
• Educational Qualification
  Holds a Bachelor's degree (BSc) in Business Administration, Supply Chain Management, Logistics, or Accounting.
   

Skills