Job Description

• To assist the Head of Section (HOS) to monitor and manage all aspects of corporate secretarial services to the Company such as reviewing/preparation of resolutions, memorandums, letters, forms, reports and announcements, Annual Reports, Circulars to Shareholders.
• To act as Secretary of respective meetings and ensure that all Board, Board Committee, Management and General Meetings are properly organized, convened and minuted in accordance with the provisions of the Constitution and Companies Act 2016.
• To provide advice to internal and external stakeholders and oversee the Company’s compliance with statutory requirements, regulations and other matters as prescribed by the relevant regulatory authorities such as Companies Commission of Malaysia (CCM), Bursa Malaysia, Securities Commission, etc.
• To ensure smooth handling of proceedings pre- and post-meetings and the drafting of good quality, accurate and timely minutes/notes of meetings for circulation to Management and Board of Directors.
• To review resolutions and statutory forms as and when required and ensure they are lodged with authorities in a timely manner.
• To ensure the efficient and effective maintenance and filing of statutory and non-statutory records, and that all secretarial records are updated promptly and kept in proper order to enable easy retrieval at all times.
• To prepare relevant Board Papers related to Company Secretarial matters and to ensure they are ready for submission within the deadline.
• To assist the HOS in managing the Section’s Annual Budget and Targets/KPIs.
• To supervise the management, registration and retrieval of security documents within the timeframe as stipulated in the SOP.
• To ensure compliance with any applicable laws, regulations, and requirements related to Corporate Secretarial matters.
• Other duties, as and when assigned by Management/superior.

Job Requirements

• Must possess an ICSA qualification.
• Licensed by Suruhanjaya Syarikat Malaysia.
• Minimum ten (10) years of relevant working experience and preferably at least 3 years’ experience in a public listed company environment.
• Well-versed with the provision of the Companies Act 2016, the Malaysian Code of Corporate Governance and Bursa Listing Requirements, and other related laws and regulations.
• Proficient in Microsoft Office.
• Able to manage and motivate the team in achieving high level of performance in terms of KPIs.
• Effective communication skills with the Board and Management.
• A team player.
• Excellent command of spoken and written English and Malay.
• Methodical and diligent with good planning skills.
• Strong organisational and time-management skills.
• Attention to details.

Skills