Job Description

Program execution

• Responsible for executing all activities related to the program/project.
• Ensure the swift, efficient, and high-quality execution of all programs, maintaining a success rate of over 90% across the board. 
• Coordinates every aspect of program execution, prioritizing adherence to timelines and ensuring that all program plans are either executed ahead of schedule or within the designated time frame. 
• Coordinate and conduct comprehensive program meetings, diligently documenting proceedings to ensure clear communication and accountability among stakeholders. 
• Prioritize keeping all relevant stakeholders informed and updated on program progress, milestones, and any pertinent developments, fostering transparency and alignment throughout the process. 
• Ensures the seamless and successful implementation of all programs, driving organizational objectives forward with precision and excellence.

Impact Management

• Collect and constantly update data for impact management.
• Gathering documentation from stakeholders and internal work to back data collection.
• Document and report all programs as required.
• Organize and archive documentation for easy retrieval and reference.
• Research and monitor ongoing development and sustainability of Impact Malaysia’s training framework.

Resource Development

• Contribute support to all resource development efforts for the brand. 
• 80% of targeted research work met for program development.
• Contribute to native communications contents. 

Outreach and Community Building

• Expand brand’s participation or audience pool.
• Ensure all program attendance quotas are met.
• Ensure sufficient program partnership with relevant institutions and provide strategic input from communities towards targeted program impact and efficiency.
• Maintain a database of program experts and stakeholders and do stakeholder engagement for program execution.

General Management

• Contribute to Impact Malaysia programming and execution.
• Assist with the strategy, planning, execution, innovation, and monitoring including reporting of all Impact Malaysia’s programs and initiatives.
• Practice consistent quality control of finance, administration, systems, and resource management needed to achieve the business unit’s goals.
• Assist in the management of Impact Integrated’s digital storage system and digital production assets, and ensure all files and assets are properly documented, and archives taken care of 
• Manage capacity building for self in consultation with supervisor and expected to coach and share knowledge with fellow team members to enhance productivity and efficiency. 
• Performs ad-hoc job-related duties as assigned.

Communications & Government Affairs

• Ensure clear communications to the public on programs and social impact contents within the stakeholders compliance. 
• Collaborate with Government Affairs for consulting the Government related matters and compliances as well as other related tasks to Government Affairs. 
• Ensure all the routine reports are accurate and accessible for management view. 
• Communications and meetings with government agencies. Coordinate reports and submissions to Kementerian Belia & Sukan and other government agencies

Job Requirements

• Bachelor's degree in a relevant field such as business administration, project management
• 1-2 years of working experience in a related field with proven track record in coordinating or managing programs on social work, volunteerism, youth & community building, non-profits organization and prior internships are welcomed. 
• Candidates with Program coordination and development, Impact measurements and reporting, Capacity-building, Research and resource development skills highly welcomed to apply. 
• Must be detail-oriented, posses good organization skills, and able to multitask and prioritize tasks.
• Advanced knowledge of Office / MacOS work applications, and co-working applications i.e Google Suite apps and Project management applications using either Scrum / Kanban frameworks will be added advantage. 

Skills