Job Description

1. Project Management
   - Assist in the planning, coordination, execution, and monitoring of multiple funded projects under Dana Esukan KBS 2026.
   - Track project milestones, timelines, deliverables, and KPIs to ensure all programmes are delivered on schedule and within approved scope.
   - Support the documentation development of project plans, work schedules, tracking sheets, and progress dashboards.
   - Monitor risks, dependencies, and operational challenges, and escalate issues proactively to project leads.
   - Assist in on-ground project execution when required.
   Ensure alignment of project implementation with grant objectives, governance standards, and reporting frameworks.
   
2. Account Management & Stakeholder Coordination
   - Act as the primary liaison for assigned grant recipients, partners, and programme operators.
   - Manage day-to-day communication with stakeholders, including onboarding, briefing, follow-ups, reminders, and clarifications.
   - Build professional, trusted relationships with grantees and partners to ensure smooth collaboration and compliance.
   - Coordinate meetings, briefings, and progress check-ins with stakeholders.
   Ensure stakeholders clearly understand their deliverables, reporting obligations, timelines, and compliance requirements.
   
3. Grant Administration & Compliance Monitoring
   - Support the administration of grant agreements, documentation, and compliance processes.
   - Track submission of required documents including project proposals, budgets, progress reports, financial claims, and final reports.
   - Conduct preliminary reviews of submissions to ensure completeness, accuracy, and compliance before escalation.
   - Maintain structured records and documentation for audit, governance, and reporting purposes.
   - Assist in monitoring fund utilisation to ensure spending aligns with approved budgets and funding conditions.
   
4. Reporting, Documentation & Data Management
   - Prepare and maintain structured project tracking reports, progress updates, and management summaries.
   - Support the preparation of internal reports, presentations, and dashboards for management and government stakeholders.
   - Maintain organised digital and physical filing systems for all project-related documents.
   - Compile consolidated programme reports highlighting performance, outcomes, challenges, and impact.
   
5. Coordination with Internal teams
   - Work closely with finance, communications, governance, operations, and leadership teams to ensure integrated execution.
   - Support communications planning by providing timely project updates, data, and insights.
   - Coordinate logistics, scheduling, and operational arrangements across departments.
   
6. Continuous Improvement & Process Development
   - Identify workflow gaps, inefficiencies, and risks within project and grant management processes.
   - Propose improvements to systems, documentation templates, and operational SOPs.
   - Contribute to the refinement of governance frameworks and programme delivery models for future cycles.

Job Requirements

• Bachelor’s degree in Project Management, Business Administration, Public Administration, Event/Sports/Esports Management, or related field.
• Minimum 1–3 years experience in project coordination, programme management, operations, or stakeholder engagement; exposure to grant administration, compliance, or event-related programmes is a plus.
• Able to work in fast-paced, deadline-driven environments while managing multiple projects.
• Proficient in Microsoft Office / Google Workspace, with familiarity in cloud storage, communication tools, and project management systems.

Skills