Job Description

Executive Coordination and Support
- Provide proactive administrative support to the CEO to ensure effective execution of priorities and strategic goals.
- Manage the CEO’s schedule, meetings, and travel with accuracy and foresight.
- Prepare and review all correspondence, reports, and presentations for quality and completeness.
- Anticipate and fulfill the CEO’s information and logistical needs through research and timely coordination.
- Uphold confidentiality and professionalism in handling sensitive matters.

Communication, Information Flow, and Departmental Alignment
- Act as the main communication link between the CEO’s Office and internal divisions to ensure clear directives and monitored progress.
- Coordinate with department heads to align priorities, project milestones, and key management decisions.
- Manage preparation of internal reports and updates to provide the CEO with accurate, concise information.
- Ensure all CEO communications are clear, consistent, and professional.
- Maintain strong information governance through organized filing, version control, and document tracking.

Ministry Liaison and Stakeholder Management
- Serve as the main liaison between the CEO’s Office and the Ministry of Youth and Sports (KBS), managing official communications and reporting.
- Support the CEO in fostering strong relationships with KBS, government bodies, the Board, sponsors, and partners.
- Represent the CEO’s Office in follow-ups with ministry and external stakeholders to maintain alignment and credibility.

Board and Governance Support
- Coordinate and support Board and Committee meetings, including scheduling, agendas, and minutes.
- Work with the Company Secretary to ensure governance and statutory compliance.
- Monitor and report follow-up actions from meetings to the CEO.
- Maintain accurate, organized, and confidential Board documentation.

Special Projects and Operational Excellence
- Lead or support special projects assigned by the CEO, ensuring timely, efficient, and impactful delivery.
- Prepare detailed project briefs, reports, and evaluations to support strategic decisions.
- Improve workflows and administrative systems for greater efficiency and governance.
- Manage the CEO’s travel, briefings, and logistics to ensure full preparation for engagements.
- Support the CEO’s welfare and safety with discretion and professionalism.

Professional Integrity and Representation
- Maintain the highest standards of ethics, confidentiality, and discretion in all matters.
- Represent the CEO’s values and professionalism as a trusted point of contact.
- Ensure all outputs from the CEO’s Office demonstrate integrity, diligence, and alignment with Impact Integrated’s mission.

Job Requirements

• Bachelor’s Degree in Management, Business Administration, or a related field from a recognized institution.
• At least 3 years of proven experience in executive support, office administration, or a similar role, preferably supporting senior leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Drive), with the ability to produce professional and polished documents.
• Strong written and verbal communication skills, with the ability to prepare clear, concise, and professional correspondence and reports.

Skills