Job Description

Finance & Accounting Operations
- Assist in the preparation and compilation of monthly financial reports and supporting schedules.
- Support Accounts Payable (AP) and Accounts Receivable (AR) activities, including data entry, reconciliation and verification of supporting documents.
- Assist in maintaining accurate and up-to-date financial records, databases and documentation.
- Support basic variance analysis and compilation of financial information as required.
- Assist with other day-to-day finance and accounting activities assigned by the department.

Procurement & Vendor Management
- Assist in reviewing Purchase Requisitions (PR) and processing Purchase Orders (PO) in accordance with established procedures.
- Support market research and sourcing activities to identify suitable vendors, suppliers and competitive pricing.
- Assist in vendor onboarding, including the collection and organisation of required compliance, company and banking documentation.
- Support the evaluation of supplier quotations and proposals, including preparation of price comparison sheets.
- Maintain proper procurement records and supporting documentation for reference and audit purposes.

Documentation & Records Management
- Assist in organising, maintaining and archiving financial agreements, contracts, procurement records and supporting documents.
- Ensure documents and records are properly filed and readily accessible for operational, audit and compliance purposes.
- Support periodic review and updating of departmental records and databases.

Process Improvement & Cross-Functional Support
- Assist in reviewing existing finance, procurement and invoicing workflows to identify administrative gaps, bottlenecks or opportunities for improvement.
- Support Finance and Procurement in coordinating information and documentation with other departments where required.
- Participate in departmental projects and process improvement initiatives as assigned.
- Perform other related duties and assignments that provide relevant exposure to Finance and Procurement operations.

Job Requirements

• Currently pursuing a Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, Business Management, or a related discipline.
• Possess basic knowledge of accounting, finance, and/or procurement processes; relevant academic or practical exposure will be an added advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel, with strong numerical and analytical skills.
• Comfortable working in, or able to quickly adapt to, a macOS environment.
• Proficient in collaborative productivity tools, particularly Google Workspace (Google Suite), with a strong emphasis on Google Sheets.
• Demonstrate strong working proficiency in Microsoft Excel and/or Google Sheets, including the ability to organize, analyze, and manage data efficiently.

Skills