Job Description

1. Provide administrative and operational support in day-to-day HR activities.
2. Assist in maintaining and updating employee records, HR databases, and documentation.
3. Support onboarding and offboarding processes, including preparation of welcome kits and exit procedures.
4. Coordinate and assist in planning internal events, celebrations, and team-building activities.
5. Contribute to the development and execution of employee engagement initiatives that foster a positive workplace culture.
6. Assist in employer branding activities including content creation for social media, career pages, and recruitment campaigns.
7. Prepare HR-related reports, presentations, and communication materials as required.
8. Support ongoing HR projects and perform ad-hoc tasks as assigned by the team.
9. Respond to job applications and internship applications on a daily basis.
10. Work closely together with hiring managers and to assist them in scheduling interviews.
11. Being part of the interview process and to provide feedback on potential candidates.
12. Prepare formal letters such as confirmation letters, probation extension letters, etc as assigned by the HR Executive or management.
13. Posting job advertisements on job portals such as Hiredly and Jobstreet as assigned by the HR Executive or management.
14. Work with recruitment agencies, university career counsellors, participate in job fairs or open days alongside the HR Executive to source for ideal candidates for specific job positions.

Job Requirements

1. Currently pursuing a Diploma or Degree in Human Resource Management, Business Administration, Psychology, Communications, or any related field.
2. Strong interest in HR operations, employee engagement, and organizational culture.
3. Excellent communication and interpersonal skills.
4. Highly organized with attention to detail and a proactive attitude.
5. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
6. Creative mindset and familiarity with social media platforms (an advantage for employer branding initiatives).
7. Able to handle confidential information with professionalism and discretion.

Skills