Job Description

 Responsibilities:

• Initiate new hire employment communication and verifications, pre-screening interviews, assist hiring managers in interviews, maintain applicant tracking, exit interviews and respond to employment inquiries.
• Handle employee’s induction fully by Conducting employee orientation and facilitating newcomers joining formalities, assisting in EPF, SOCSO and PCB registrations, process relevant employee forms, onboarding checklist and updating employees data in HR system.
• Establish and maintain company’s and employee’s documents/records safely and confidentially while religiously updating the master database of each employee
• Approve and keep track of employees leaves
• Develop necessary documents, handbooks, workflow, policies and processes to organize and smoothen HR operations of the company
• Communicating and explaining the organization's HR policies to the employees and ensuring employees understand and comply with them
• Engaging with employees on a regular basis to understand the motivation levels and concerns of people in the organization
• Preparing, completing and responding to formal letters or forms such as offer and confirmation letters, application registration, payment in lieu, letter of demand and more
• Resolving grievances or queries that any of the employees have and escalating to the right level depending on the nature of the grievance or issue
• Maintaining the company’s and employee’s welfare through proactive suggestions, implementations, development of positive company culture, constant engagement and effective communication.
• Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers 
• Recruiting the best talents for available job positions through effective use of job listing sites and social media platforms (eg. LinkedIn and FB).
• Working with recruitment agencies, university career counselors and participate in job fair or open days to source for ideal candidates for specific job positions
• Conducting the first round of telephonic interview as an initial evaluation of the candidates, schedule interviews and providing the necessary inputs during the hiring process
• Handle sourcing and booking for training and workshops while managing the company’s HRDF account
• Be constantly updated on labor legislation and act as the point of contact regarding labor legislation issues.
• Ensure compliance with State and Federal laws and regulations regarding employment and benefits as well as financial, legal and/or administrative requirements.
• Plan and organize in-house company-wide initiatives or activities to strengthen employee's motivation, skills, and satisfaction
• Handle the company's general administrative and welfare needs
• Assist in any registration or documentation task assigned by management

Job Requirements

  Requirements 

- Bachelor’s Degree in Human Resource Management/ Business Management or equivalent
- People's person with an outgoing personality
- Able to speak clearly, confidently and negotiate effectively
- Proactive in communication and excellent in verbal and written English
- Possess strong emotional intelligence
- Possess solid networking and persuasive skills
- Possess strong work ethics and is able to keep sensitive information confidential
- Meticulous, systematic and organised in recording and filing information

Skills