Job Description

HR people, this one’s for you!

We’re not just looking for someone to “handle HR tasks” — we want a Senior HR Executive who can own recruitment, run HR ops like a pro, and keep our people experience smooth from start to finish.

Recruitment & Talent Acquisition

• Execute end-to-end recruitment: job postings, candidate sourcing, screening, interview coordination, assessments and offer processing within defined turnaround targets.
• Proactively source candidates through job portals, referrals, headhunting and networking beyond inbound applications.
• Maintain the applicant tracking system and provide regular hiring status updates to the HR Manager and hiring managers.

Onboarding & Offboarding

• Prepare all onboarding documentation, system access and orientation materials before each new joiner’s start date.
• Conduct employee orientation and briefings; facilitate joining formalities including EPF, SOCSO and PCB registrations.
• Execute the full offboarding checklist for every departure: systems access revocation, final payroll inputs, asset recovery and stakeholder notification.

Payroll Support & HR Documentation

• Process payroll inputs accurately and on time, including joiners, leavers, public holiday pay, part-timer wages and salary adjustments, ensuring data is verified before submission.
• Prepare and issue HR correspondence (offer letters, confirmation letters, extension letters, payment in lieu, demand letters) with thorough accuracy checks before release.
• Maintain and update the master employee database in real time, keeping all records confidential and audit-ready.

HR Operations & Compliance

• Execute and adhere to all established HR SOPs consistently; flag gaps or improvement opportunities to the HR Manager.
• Track and follow through on day-to-day HR tasks (probation reviews, name cards, contract renewals, employee requests) within defined timelines.
• Assist in ensuring compliance with the Employment Act 1955, Industrial Relations Act 1967 and all statutory requirements.

Employee Engagement & Support

• Serve as a first point of contact for employee queries on policies, benefits, leave and general HR matters, escalating complex issues to the HR Manager.
• Support company culture initiatives, internal events and employee welfare activities, assisting with planning, coordination and execution.
• Assist in managing the company’s HRDF account, coordinating training bookings and workshop logistics.

Administration & Reporting

• Generate HR reports and data (headcount, turnover, recruitment pipeline, leave balances) as required by the HR Manager.
• Support cross-functional HR projects by coordinating timelines, documentation and stakeholder follow-ups.
• Handle general administrative and welfare needs as assigned.

Job Requirements

What We’re Looking For

• Minimum 3 years of hands-on HR experience, preferably in a fast-paced or media/digital environment.
• Bachelor’s Degree in Human Resource Management, Business Management or equivalent.
• Working knowledge of the Employment Act 1955, Industrial Relations Act 1967 and statutory processes (EPF, SOCSO, PCB, HRDF).
• Hands-on experience in full-cycle recruitment, payroll processing and HR documentation.
• Meticulous, systematic and organised with strong attention to detail in record-keeping and document preparation.
• Proactive communicator with excellent written and verbal English; Bahasa Malaysia proficiency is an advantage.
• Able to manage multiple tasks, meet deadlines and follow through independently with minimal supervision.
• Emotionally intelligent, approachable and able to handle sensitive employee matters with discretion.
• Willing to go the extra mile when it counts — whether it’s supporting a last-minute event or ensuring urgent matters are seen through.

Skills