Job Description

We are INGENIOUS WORKS INTERNATIONAL (M) SDN BHD, a practical engineering team supporting projects across Malaysia with site and office services. You will enjoy working with us at INGENIOUS WORKS INTERNATIONAL (M) SDN BHD as you help keep teams organised and projects moving forward.

As an Admin Assistant you are the backbone of our daily operations. You will keep records tidy, coordinate simple logistics, and make sure our engineers and site staff have what they need to stay productive.

Your Growth & Impact

• Build foundational office skills that prepare you for coordination roles in engineering and construction.
• Expand your network by working directly with project leads, suppliers, and site teams.
• Gain practical experience in document control, basic data tracking, and vendor communication.
• Develop competence with common office tools and processes that are useful across many industries.

Job Requirements

Responsibilities

Office Operations

• Manage reception tasks including answering phones, greeting visitors, and directing enquiries to the right person.
• Keep office supplies and equipment stocked by tracking inventory.
• Organise meeting rooms, prepare simple meeting materials, and update shared calendars for project teams.

Documentation & Data

• Prepare, file and maintain physical and digital project documents using clear naming and folder structures.
• Enter and update spreadsheets for timesheets, petty cash, and equipment logs with accuracy.
• Support document control to ensure compliance with basic filing rules.

Team Support & Coordination

• Liaise with suppliers, site staff and internal teams to arrange deliveries and appointments.
• Assist in collecting and submitting invoices, receipts, and staff documents to the Finance and HR departments.
• Provide general administrative support to the team as required.

Requirements

Qualifications & Experience

• SPM, Certificate or Diploma in Office Administration, Business Studies or related field, or equivalent experience.
• 0 years of formal work experience is acceptable; fresh graduates and entry-level candidates are welcomed.
• Available to start and able to work full-time in an office environment supporting engineering teams.

Hard Skills & Knowledge

• Strong Document Management skills, including filing and basic version control for paper and digital files.
• Proven Data Entry accuracy and familiarity with spreadsheets for basic Data Analysis tasks.
• Comfortable with Microsoft Office, especially Excel, and common email and calendar tools.
• Basic Management of vendor contacts and simple procurement tracking is an advantage.

Soft Skills & Qualities

• Clear Communication both written and spoken, with polite phone and face-to-face manner.
• Organised and detail oriented, able to follow instructions and maintain consistent records.
• Problem Solving mindset for routine issues and a willingness to ask questions when unclear.
• Team player attitude, flexible and ready to support colleagues across admin, finance and site teams.

Skills