Job Description

1. Manage day-to-day administrative tasks and provide general administrative support to ensure smooth office operations.
2. Handle incoming phone calls, emails, and correspondence, and direct inquiries to the appropriate departments when required.
    
3. Maintain and organize company records, documents, files, and administrative databases in a systematic and confidential manner.
    
4. Assist in preparing letters, reports, meeting minutes, presentations, and other administrative documents as assigned.
    
5. Coordinate meeting arrangements, including scheduling, room bookings, refreshments, and preparation of meeting materials.
    
6. Monitor and maintain office supplies inventory, ensuring adequate stock levels and coordinating purchases when necessary.
    
7. Support all departments with administrative-related tasks, including documentation, filing, data entry, and coordination activities.
    
8. Handle incoming and outgoing mail, courier services, and document distribution, ensuring accurate recording and timely delivery.
    
9. Assist in coordinating company events, trainings, staff activities, and other internal programmes.
    
10. Maintain office facilities and liaise with vendors, service providers, and maintenance personnel regarding office-related matters.
     
11. Ensure common areas, meeting rooms, and workspaces are organized, presentable, and ready for daily use.
     
12. Prepare and update reports, records, and trackers as required by management.
     
13. Perform data entry and maintain accurate records in company systems and databases

Job Requirements

• Candidate must possess or currently be pursuing a Diploma or Bachelor's Degree in Business Administration, Human Resource Management, Office Management, or any related field.
• Internship duration of at least 3 months.
• Good communication skills in both English and Bahasa Malaysia.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).

Skills