Job Description

• Support the processing of purchase requisitions and the creation of purchase orders.
• Keep detailed and current records of all procurement activities, encompassing supplier details, pricing, and delivery timelines.
• Collaborate with suppliers to guarantee timely delivery of products and services, addressing any discrepancies or issues as they arise.
• Provide administrative assistance to the purchasing team, which includes organizing files, entering data, and handling inquiries.
• Communicate with internal departments to identify their procurement requirements and facilitate effective communication.
• Assist in collecting quotes and comparing prices from various suppliers.
• Support basic inventory management and monitor stock levels.
• Learn and implement best practices in procurement as well as adhere to company policies.
• Cultivate and sustain positive relationships with suppliers.
• Manage basic logistics coordination for both incoming and outgoing shipments.

Job Requirements

• Assist with the processing of purchase orders, ensuring precision and promptness from initiation to completion.
• Support the procurement team by collecting quotes from vendors, evaluating prices, and conducting basic bid analyses.
• Keep procurement records up-to-date, including supplier details, pricing agreements, and order histories in the company database.
• Provide administrative assistance to the purchasing department, including filing, scanning, and handling correspondence related to procurement.
• Coordinate with logistics and warehouse teams to guarantee the smooth delivery of goods and resolve any discrepancies.
• Engage with suppliers to confirm order specifics, monitor shipments, and address any questions or issues that may arise.
• Assist in reconciling invoices with purchase orders and delivery receipts, highlighting any discrepancies for review.

Skills