Job Description

Project Coordination:
Assist project managers in planning and coordinating IT projects. Schedule and organize meetings, track project tasks, monitor deadlines, and ensure alignment with project goals.

Documentation Management:
Maintain project files, registers, and records. Prepare reports, agendas, and meeting minutes. Ensure compliance with governance and confidentiality standards. Manage project documentation including plans, schedules, presentations, and reports.

• Track project progress and update timelines, milestones, and deliverables.
• Coordinate meetings, prepare agendas, and document minutes.
• Monitor project risks, issues, and dependencies, escalating when necessary.
• Manage project tools (e.g., ticketing systems, dashboards, collaboration platforms).

Budget & Resource Support:

• Assist with budget tracking, procurement activities (if applicable), and contractor coordination, including drafting contracts and facilitating payments.
• Ensure compliance with company standards, policies, and methodologies.

Communication:

• Serve as a liaison between project teams, stakeholders, and external parties. Ensure timely dissemination of information and follow up on action items with a strong sense of urgency. Facilitate communication between technical and non-technical stakeholders.
• Support resource scheduling and allocation.

Process Support:
Create and manage process documentation, forms, and project-related paperwork to streamline workflows and reduce administrative burden on project leads.

Job Requirements

Required Skills & Qualifications

• Bachelor’s degree in IT, Computer Science, Business Administration, or a related field.
• Fresh graduates or candidates with up to 1 year of experience in project coordination or administration (IT preferred).
• Familiarity with project management methodologies (e.g., Agile, Waterfall).
• Proficiency in tools such as Microsoft Project, Jira, or Trello.
• Strong organizational and time-management skills.
• Excellent communication and documentation abilities.
• Basic understanding of IT systems, software development, or infrastructure.
• Ability to manage multiple tasks and meet deadlines.
• Strong attention to detail and accuracy in record-keeping.
• Ability to work collaboratively in a fast-paced environment and prioritize competing demands.
• Candidate who can understanding Mandarin will be added advantage

Soft Skills & Mindset

• Strong teamwork and collaboration mindset, with the ability to work effectively across cross-functional teams.
• Enterprise-first mentality: prioritize organizational goals and overall project success above individual tasks.
• High sense of urgency and accountability in executing tasks and following up on deliverables.
• Proactive attitude with the ability to anticipate needs and resolve issues before escalation.
• Adaptability and resilience in a dynamic, fast-paced project environment.
• Strong interpersonal skills with the ability to engage both technical and non-technical stakeholders.
• Commitment to continuous learning and improvement.

Skills