Job Description

About the role

We are seeking a highly reliable, proactive, and intellectually sharp Administrative Assistant to manage the day-to-day operations of the office. This role requires someone who is trustworthy, organized, and service-oriented, capable of handling confidential (P&C) information while maintaining a smooth, professional, and welcoming office environment.

Job Requirements

Key responsibilities

• Open and close the office punctually each day and manage security systems, air-conditioning, and lighting before leaving
• Maintain cleanliness and tidiness of the office, pantry, meeting rooms, and cigar room
• Prepare and clean the cigar room daily, including refreshing ashtrays every morning and before leaving
• Check groceries, beverages, and office supplies regularly and seek approval before restocking
• Clear trash bins daily and ensure all areas are neat and presentable
• Manage cleaners' schedules, attendance, and performance, and conduct quality checks to ensure high housekeeping standards
• Liaise with external vendors, couriers, and maintenance service providers
• Assist to track drivers' working hours and calculate overtime pay before submitting to HR/Admin for processing
• Serve tea, coffee, and refreshments for guests or upon boss's request
• Prepare and serve food and beverages for both internal and external meetings or events
• Handle confidential documents and correspondence with discretion
• Arrange and track courier services and document dispatch
• Maintain proper filing systems, records, and office inventory lists
• Assist in scheduling, coordination, and logistics for office activities
• Support administrative reporting and communication with HR/Admin HQ

About you

• Minimum SPM or Diploma qualification; Degree is an advantage
• Minimum 2 years' experience in office administration, hospitality, or related roles
• High sense of confidentiality (P&C handling) and professional integrity
• Punctual, disciplined, and reliable
• Organized, proactive, and able to work independently with minimal supervision
• Pleasant, service-minded personality with good communication skills
• Willingness to work slightly extended hours when the office is in use by management or guests

Skills