Job Description

Ready to join a small team that helps brands shine? Working with us at Jam Management Sdn Bhd, you'll support a media and marketing team that plans campaigns, creates content, and manages clients across Malaysia. We focus on clear results and practical creativity rather than buzzwords.

As an Accounting and Admin Executive you'll build tidy financial workflows, streamline vendor payments and scale admin systems so creatives can focus on campaigns. You will own month-end close tasks, manage petty cash and improve the way we track budgets across projects.

Your Growth & Impact

• Expand your accounting experience by owning full monthly closes and preparing management-ready reports.
• Lead improvements to payment and purchase processes so the team spends less time on admin and more on creative work.
• Gain exposure to agency finance, working across project budgets, client billing and vendor management.
• Build credibility with external accountants and learn practical audit and compliance steps.
• Connect with creative and client teams regularly to deepen your cross-functional experience.

Job Requirements

Responsibilities

Financial Operations

• Manage day-to-day bookkeeping including accounts payable and receivable and perform weekly bank reconciliations.
• Prepare monthly journal entries and support month-end close to deliver timely financial statements.
• Process payroll and statutory contributions, ensuring accurate calculations and timely submissions.
• Handle vendor invoices, verify coding and schedule payments to maintain good vendor relationships.

Administrative Operations

• Oversee office administration, supplies and vendor relationships to keep operations running smoothly.
• Support HR admin tasks such as onboarding paperwork, leave tracking and basic payroll queries.
• Manage calendars, arrange meetings and coordinate travel and logistics for the team when needed.
• Maintain organised filing systems and digital records to ensure easy retrieval and compliance.

Reporting & Controls

• Produce monthly management reports that summarise project budgets, cash flow and variances.
• Implement simple controls and checklists to reduce errors and speed up approvals.
• Prepare schedules and documentation for external accountants during audits and reviews.
• Recommend and implement process improvements to make financial workflows faster and clearer.

Requirements

Qualifications & Experience

• Minimum 5 years of combined accounting and administrative experience, preferably in media, marketing or a creative agency.
• Diploma or Degree in Accounting, Finance or a related field is preferred.
• Experience liaising with auditors and preparing statutory schedules and reconciliations.
• Comfortable managing multiple small projects and meeting tight month-end deadlines.

Hard Skills & Knowledge

• Hands-on experience with accounting software such as QuickBooks or Xero and cloud-based collaboration tools.
• Advanced MS Excel skills, including formulas, pivot tables and reconciliation templates.
• Practical knowledge of payroll processing, EPF and SOCSO calculations and statutory reporting.
• Solid bookkeeping skills including bank reconciliations and basic financial reporting.

Soft Skills & Qualities

• Clear communicator who can explain financial information to non-finance colleagues in plain language.
• Organised and detail focused, with a practical approach to routine problem solving.
• Trusted to handle confidential information and comfortable working as a collaborative team member.
• Proactive in suggesting small, realistic process fixes that improve accuracy and speed.

Skills