Job Description

Job Objective

We are seeking a highly organized, proactive, and dependable Executive Assistant to support the Managing Director. The ideal candidate will serve as a trusted strategic and administrative support partner, ensuring the Managing Director’s daily operations, priorities, and business activities run efficiently.

This role requires someone who is adaptable, resourceful, detail-oriented, and capable of handling multiple responsibilities in a dynamic startup environment where priorities can change rapidly.

Primary Roles and Responsibilities

1.Executive & Administrative Support

• Provide high-level executive and administrative support to the Managing Director. 
• Manage calendars, appointments, meetings, travel arrangements, and business schedules. 
• Coordinate and prioritize daily activities, ensuring timely follow-up on important matters. 
• Prepare reports, presentations, business correspondence, and meeting materials. 
• Handle confidential and sensitive information with discretion and professionalism. 

2.Communication & Stakeholder Coordination

• Act as the primary liaison between the Managing Director and internal/external stakeholders. 
• Manage emails, calls, and inquiries, ensuring prompt communication and follow-up. 
• Coordinate meetings, business discussions, company events, and executive engagements. 
• Prepare meeting agendas, take minutes, and track action items for completion. 
• Maintain strong relationships with clients, partners, vendors, investors, and key stakeholders. 

3.Operational & Business Support

• Support day-to-day business operations and strategic initiatives assigned by the Managing Director. 
• Assist in project coordination, business planning, and execution of company initiatives. 
• Conduct research, compile data, and prepare summaries or reports for decision-making purposes. 
• Monitor deadlines, business priorities, and workflow progress across departments. 
• Support cross-functional communication and coordination to improve operational efficiency. 

4.Executive Office Management

• Maintain organized filing systems, records, and documentation. 
• Assist in managing office administration and executive-related processes. 
• Coordinate logistics for meetings, travel, events, and corporate activities. 
• Support ad hoc tasks and special projects as required by the Managing Director.

Job Requirements

Required Qualification and Experience

• Diploma or Bachelor’s degree in Business Administration, Management, Communications, or related field. 
• Proven experience as an Executive Assistant, Executive Coordinator, or similar role supporting senior management. 
• Excellent organizational, multitasking, and time management abilities. 
• Strong communication and interpersonal skills. 
• High level of professionalism, integrity, and confidentiality. 
• Proficiency in Microsoft Office, Google Workspace, and online collaboration tools. 
• Ability to work independently and perform effectively under pressure. 
• Strong problem-solving skills and attention to detail. 
• Flexible, proactive, and capable of adapting in a startup environment.
• Experience supporting C-level executives or startup founders. 
• Familiarity with startup operations and fast-paced business environments. 
• Experience in project coordination, operations support, or executive office management. 
• Ability to prioritize tasks effectively with minimal supervision.

Skills