Job Description

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At JCS, no two projects are exactly the same.

One month, you could be planning an overseas incentive trip. The next, you could be coordinating a corporate event, product launch, annual dinner or team experience.

We're looking for a MICE & Event Operations Executive who enjoys planning, coordinating, solving problems and most importantly — making things happen.

Job Responsibilities

MICE & Event Planning

• Support the planning and execution of corporate events, incentive trips, meetings, conferences, annual dinners, product launches, team-building programmes and other MICE projects.
• Understand project briefs, objectives, budgets, timelines and client requirements.
• Research and recommend suitable venues, destinations, hotels, restaurants, activities, entertainment and experiences.
• Develop creative programmes and event concepts together with the project team.
• Prepare event programmes, itineraries, timelines, checklists and operational schedules.
• Assist in developing proposals and presentation materials for pitches and client presentations.

Supplier Sourcing & Coordination

• Source and coordinate with venues, hotels, DMCs, transport providers, caterers, AV companies, production houses, entertainers, decorators, printers, fabricators and other event suppliers.
• Request and compare quotations, inclusions and supplier terms.
• Negotiate rates and value-added services where appropriate.
• Coordinate supplier requirements and ensure all parties understand the project timeline and deliverables.
• Maintain and develop a reliable supplier database for both local and overseas projects.
• Monitor deposits, confirmation deadlines, cancellation policies and other important supplier conditions.

Project & Event Operations

• Coordinate confirmed projects from planning → preparation → execution → completion.
• Prepare detailed project timelines, operational schedules and checklists.
• Coordinate venue requirements, logistics, manpower, transportation, accommodation, meals and programme arrangements.
• Coordinate event requirements such as stage, sound, lighting, LED screens, entertainment, branding, registration and guest experience where applicable.
• Work closely with clients, suppliers and internal teams to ensure project requirements are properly communicated.
• Track project progress and follow up on outstanding items before deadlines.
• Assist with guest lists, rooming lists, seating plans, registration lists and other project documentation.
• Conduct site inspections, venue visits and supplier meetings when required.
• Ensure all arrangements are checked and reconfirmed before the project or event.

On-Site Execution

• Support onsite setup, registration, guest movement and event operations.
• Coordinate suppliers and ensure setup follows the approved programme and timeline.
• Assist with rehearsals, technical checks and final preparations before guests arrive.
• Monitor the event run sheet and ensure programme transitions happen smoothly.
• Coordinate speakers, performers, VIPs, suppliers and other parties when assigned.
• Handle last-minute changes and operational problems calmly and resourcefully.
• Support overseas incentive groups as an Operations Coordinator or Tour Manager when required.
• Ensure clients and participants receive professional service throughout the programme.

Project Closing

• Coordinate dismantling, equipment returns and outstanding supplier matters after events.
• Collect supplier invoices and supporting documents for project reconciliation.
• Assist with final project costing and identify additional or unexpected expenses.
• Participate in post-event/project reviews to identify what worked and what can be improved.
• Maintain proper project files, supplier records and operational documentation.

Job Requirements

Job Requirements

• Diploma or Degree in Event Management, Tourism, Hospitality, Business, Mass Communication or related fields is preferred.
• Fresh graduates with strong potential are welcome to apply.
• 1–2 years of experience in events, MICE, travel operations, hospitality or project coordination is an advantage.
• Good written and spoken English.
• Comfortable communicating and negotiating with local and overseas suppliers.
• Good knowledge of Microsoft PowerPoint, Excel and Word.
• Strong research, planning and coordination skills.
• Good numerical ability and comfortable working with quotations and project costing.
• Detail-oriented and able to manage multiple deadlines simultaneously.
• Resourceful and able to think quickly when plans change.
• Comfortable working in a fast-moving, project-based environment.
• Willing to work outside normal office hours, weekends or public holidays when required for projects.
• Willing to travel locally and internationally when assigned.

Who We're Looking For

You don't need to know everything on Day 1.

But when someone says:

“We have 300 guests arriving tomorrow.”

You don't panic.
You check the plan.

When a supplier says:

“Cannot.”

You don't stop there.
You find another solution.

And when months of planning finally turn into a successful event or an unforgettable incentive trip, you'll know:

“I helped make that happen.”

Plan It. Coordinate It. Solve It. Deliver It.

You don't just manage events. You create experiences people remember.

Skills