Job Description

Keep every document organised, every revision controlled and every project moving.

Join Jiangsu Installation Sdn. Bhd. (JSI) as a Senior Document Controller and take ownership of project documentation across technical, contractual and administrative activities. You’ll work closely with project teams, consultants, subcontractors and site personnel to ensure information is accurate, up to date and delivered on time.

Key Responsibilities

• Manage the receiving, issuing, registration, filing and revision control of project documents.
• Control construction drawings, RFIs, material submissions, shop drawings, Method Statements, site instructions, meeting minutes, inspection records and handover documents.
• Maintain accurate registers for drawings, RFIs, submissions, correspondence, NCRs, variations and handover documents.
• Track document approvals, responses and deadlines, and follow up on outstanding items.
• Ensure site teams and subcontractors always work with the latest approved documents and drawings.
• Compile and verify testing reports, certificates, O&M manuals, as-built drawings and other completion documents.
• Assist with reports, meetings, correspondence and English-Mandarin documentation when required.

Job Requirements

Requirements

• Bachelor’s Degree in Records Management, Information Management, Business Administration, Construction Management or a related field.
• Minimum 5 years of document control or project administration experience with a main contractor.
• Familiar with document numbering, revision control, approval workflows, electronic filing and project handover documentation.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with Aconex, Procore, Autodesk Construction Cloud, SharePoint or similar systems is an advantage.
• Fluent in English and Bahasa Malaysia; Mandarin is preferred.
• Detail-oriented, organised and responsible, with strong follow-up, coordination and time-management skills.
• Able to handle confidential project information professionally and work effectively with multiple teams.

Skills