Job Description

Summary:

Provide a complete range of company secretarial assistance and administrative support to Head of Corporate Secretarial Services Department for all entities established within Singapore and Malaysia such as company incorporation, corporate exercise, restructuring, acquisitions, disposals takeovers, listings, investigations, striking-off procedures, liquidations and any others relevant corporate secretarial related matters.  

Jobs Responsibilities:

 

• Appointed as Licensed Corporate Secretary for internal company and clients.
 

• Experienced in lodgement of documents with ACRA Singapore will be an advantageous.
 

• Provide timely Corporate Secretarial advice and functions.
 

• Oversee corporate secretarial duties, including: 
  
   
  
  •  Company incorporation
   
  
  • Annual filing
   
  
  • Striking-off procedures
   
  
   
  
 

• Preparation of directors’/shareholders’ resolutions.
 

• Share allotment and transfers.
 

• Amendments to company constitution.
 

• Ensure timely accurate lodgement and submission of statutory documents to relevant authorities i.e. SSM and ACRA etc.
 

• Organize and handle clients’ Annual General Meetings.
 

• Maintain strong client relationships and address inquiries related to Corporate Secretarial matters.
 

• Manage internal department operations for seamless inter-departmental collaboration.
 

• Maintain and update statutory document records accurately.
 

• Oversee and guide subordinates in their job responsibilities.
 

• Report to management on relevant matters from time to times.
 

Job Requirements

Qualifications & Experience:

 

• Must possess ICSA or an equivalent qualification, or be a member of MAICSA, or hold a relevant credential.
 

• Minimum 5 years of experience as a Corporate Secretary at a managerial level in the corporate secretarial industry.
 

• Well-versed in the Companies Act 2016, corporate governance practices, and other statutory requirements.
 

• Knowledge of Secretarial software, MYCOID, MBRS, MYDATA, e-Info is preferable. Experienced in using BizFile+ will be an advantageous.
 

• Strong attention to detail.
 

• Capable of handling all aspects of corporate secretarial duties.
 

• High degree of integrity and strong sense of responsibility.
 

• Excellent interpersonal skills for managing clients and team members.
 

• Strong written and verbal communication, presentation, and facilitation skills.
 

• Ability to manage priorities, meet deadlines, and adapt to frequent changes.
 

• Proficient in speaking, reading, and writing in both English and Mandarin. Mandarin speaker as role requires candidate to deal with Mandarin speaking clients. (i.e. China Market) 
 

Our Benefits:

 

• 14 days of Annual Leave
 

• 14 days of Medical Leave
 

• AWS (Annual Wage Supplement)
 

• Performance Bonus
 

• Company IT gadget such as laptop and handphone 
 

• Working hours: Monday to Friday 9:00am to 5:30pm 
 

• Connecting to LRT Abdul Hukum station 
 

• Walk distance to office tower, KL ECO City