Job Description

Client info:

Our client, established in Malaysia in 2024, is a pharmaceutical company originally based in Singapore, with a strong focus on distributing and retailing premium pharmaceutical products. It serves both medical professionals and consumers, providing a broad spectrum of healthcare solutions designed to enhance patient outcomes. Renowned for prioritizing exceptional customer service and maintaining stringent product standards, the company has earned a respected reputation as a growing SME in the regional healthcare market. Its dedication to delivering affordable and effective healthcare solutions solidifies its role as a reliable partner in the pharmaceutical industry in Singapore.

Position: Administrator
Location: Around PJ/KL

Responsibilities:

Office Administration:
-Manage day-to-day administrative activities to ensure the smooth functioning of the office.
-Maintain and organize office files, records, and documentation.
-Assist in coordinating office events, meetings, and appointments.
-Order and maintain office supplies and equipment.

Financial Management & Bookkeeping:
-Maintain accurate financial records including accounts payable, receivable, and general ledger.
-Prepare and process invoices, expense reports, and financial statements.
-Reconcile accounts and manage cash flow to ensure financial accuracy and accountability.
-Assist in the preparation of monthly, quarterly, and annual financial reports.
-Manage payroll processing and ensure accurate record-keeping for employee salaries, benefits, and deductions.
-Work with auditors to ensure compliance with statutory requirements.

SAP System Management:
-Efficiently manage and maintain SAP system data related to financial transactions.
-Generate reports and assist with SAP-related tasks to support financial planning and analysis.
-Troubleshoot and resolve any SAP-related system issues.

Human Resources & Compliance:
-Assist with HR tasks including recruitment, onboarding, employee record maintenance, and leave management.
-Administer employee benefits and welfare programs.
-Ensure compliance with Malaysia's labour laws, including employment contracts, statutory benefits (EPF, SOCSO), and employee rights.
-Act as a liaison between management and employees to ensure smooth communication and handle employee queries.
-Maintain up-to-date knowledge of manpower and labour laws to ensure the company complies with legal and regulatory requirements.

Job Requirements

Requirements:

-Bachelor’s degree in Business Administration, Accounting, Finance, or related field.
-Proven experience as an Office Administrator, preferably with experience in finance, bookkeeping, and human resources.
-Hands-on experience with SAP systems and financial management tools.
-Strong understanding of Malaysia’s manpower laws and regulations.
-Knowledge of HR best practices and procedures.
-Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
-Excellent organizational, communication, and multitasking skills.
-Strong attention to detail and problem-solving abilities.