Job Description

Role Overview

We are seeking a highly professional, resourceful, and discreet Personal Assistant to support the Chief Operating Officer (COO) in managing daily operations, strategic coordination, executive communication, and stakeholder engagements.

This role requires a highly organized, proactive, and detail-oriented individual who can thrive in a fast-paced environment involving senior management, government stakeholders, business partners, consultants, and internal teams. 

Key Responsibilities

• Provide full-spectrum executive and administrative support to the COO.
• Manage the COO’s calendar, appointments, meetings, and travel arrangements.
• Coordinate all meetings, including the preparation of agendas, presentation, and meeting minutes.
• Draft, review, and manage professional correspondence, emails, reports, and official documents.
• Liaise and follow up with internal departments, consultants, agencies, contractors, bankers, and etc. 
• Organize corporate events, management meetings, client engagements, and VIP hospitality arrangements.
• Handle confidential documents and sensitive information with discretion and professionalism.
• Monitor task progress, deadlines, and action items on behalf of the COO.
• Attend meetings with the COO when required and provide administrative follow-through.

Job Requirements

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Communications, or a related field.
• Minimum 2–5 years of experience as a Personal Assistant, Executive Assistant.
• Excellent command of English. Proficiency in Chinese will be an added advantage.
• Strong organizational, multitasking, and time-management skills.
• Good interpersonal and communication skills, with strong business etiquette.
• High level of integrity, confidentiality, and attention to detail.
• Proficient in Microsoft Office, Google Workspace, and presentation preparation.
• Possess own transport and be willing to travel when required.

Preferred Attributes

• Strong sense of ownership and accountability.
• Proactive, resourceful, and able to anticipate needs and solve problems effectively.
• Calm, composed, and professional when handling high-pressure situations.
• Comfortable interacting with senior executives, VIPs, and external stakeholders.
• Mature, adaptable, dependable, and able to maintain confidentiality at all times.

Skills