Job Description

Invoicing & Documentation

• Prepare, process, and issue invoices accurately and promptly. 
• Maintain proper filing and documentation of invoices, delivery orders, purchase records, and related documents. 
• Verify invoice details and ensure accuracy before submission to customers. 
• Update invoicing records and customer information in the accounting system. 
• Assist in monitoring invoice status and resolving discrepancies when required.
  

Production Coordination

• Coordinate with production, sales, and operations teams to ensure smooth order processing and job completion. 
• Monitor production schedules and follow up on work progress to ensure timely delivery. 
• Communicate production updates and requirements to relevant departments. 
• Assist in coordinating material requirements and production documentation.
  

Administrative Support

• Perform general administrative duties including data entry, document management, and report preparation. 
• Maintain accurate records and databases using company systems. 
• Support management with administrative and operational tasks when required. 
• Ensure all records are organized and easily accessible for reference and audit purposes.
  

Team Coordination

• Work closely with multiple departments to ensure effective communication and workflow. 
• Handle ad-hoc administrative and coordination tasks assigned by management. 

Job Requirements

Education & Experience

• Minimum SPM, Certificate, Diploma, or equivalent qualification in Business Administration, Accounting, Management, or related fields. 
• At least 1–2 years of working experience in invoicing, administration, or production coordination. 
• Experience in the printing industry will be an added advantage.
  

Technical Skills

• Proficient in Microsoft Office applications, particularly Microsoft Word and Excel. 
• Familiarity with AutoCount or other accounting/ERP systems. 
• Basic understanding of invoicing procedures and document management.
  

Skills & Competencies

• Strong organizational and administrative skills. 
• Excellent multitasking and coordination abilities. 
• Good problem-solving and time management skills. 
• High attention to detail and accuracy. 
• Ability to work under pressure and meet deadlines in a fast-paced environment. 
• Strong communication and interpersonal skills. 

Personal Attributes

• Responsible, proactive, and reliable. 
• Able to work independently and collaboratively with different teams. 
• Positive attitude with strong willingness to learn. 
• Adaptable and capable of handling multiple priorities effectively.

Skills