Job Description

Primary Responsibilities

1. Accounting Support

• Assist in daily accounting operations (AP, AR, GL entries).
   
• Prepare, sort, and match invoices, payment vouchers, and supporting documents.
   
• Help in data entry into accounting systems (e.g., ERP/AutoCount/SQL).
   
• Support monthly closing activities by compiling necessary reports.
   

2. Documentation & Filing

• Maintain proper filing of financial documents (softcopy & hardcopy).
   
• Ensure all documents are complete, accurate, and aligned with audit requirements.
   
• Assist in updating tracking sheets for invoices, payments, and claims.
   

3. Payment & Billing Assistance

• Prepare basic billing documents, debit/credit notes, and payment requests.
   
• Assist in checking supplier invoices, DOs, and PO matching.
   
• Support customers’ statement of account (SOA) preparation and follow-ups.
   

4. Expense & Claim Processing

• Verify staff claims and ensure compliance with company policy.
   
• Assist in input of expenses, petty cash reconciliation, and basic checking.
   

5. Audit & Compliance Support

• Assist in gathering documents for internal or external audit.
   
• Maintain confidentiality and accuracy of financial information.
   

6. Coordination & Communication

• Work closely with Accounts, Purchasing, Sales Admin, and Warehouse teams.
   
• Communicate with suppliers or customers when necessary (under supervision).
   
• Provide administrative support for ad-hoc finance tasks.
   

Job Requirements

Qualifications / Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or related field.
   
• Basic understanding of accounting principles.
   
• Proficient in MS Excel / Google Sheets.
   
• Good attention to detail and high accuracy.
   
• Willingness to learn and able to work in a fast-paced environment.
   
• Responsible, punctual, and able to maintain confidentiality.

Skills