Job Description

Primary Responsibilities

1. Purchasing Documentation Support

•  Assist in preparing Purchase Orders (PO), Quotations, and related documents 
•  Ensure all purchasing documents are properly filed and updated in the system.

2. Supplier Coordination

• Assist in preparing Purchase Orders (PO), Quotations and related documents
• Help track and monitor supplier delivery status to ensure timely arrival.

3. Data Entry & System Updating

• Update supplier information, pricing and product details in the system.
• Maintain accurate purchasing records, logs and reports.

4. Inventory & Stock Monitoring

• Support the team in monitoring stock levels for critical items.
• Assist in preparing stock replenishment suggestions based on usage trends.

5. Quality & Compliance Support

• Assist in checking delivered goods (quantity/quality) together with the warehouse team.
• Report any discrepancy or defect found on delivered items.

6. Intenal Coordination

• Work closely with Production, Warehouse and Accounts departments to clarify purchase needs, invoices and delivery issues.
• Assist in preparing monthly purchasing summaries or cost reports.

7. Vendor Research

• Research new suppliers, materials and compare pricing for cost-saving opportunities.
• Prepare simple evaluation sheets for comparison.

8. General Administrative Tasks

• Assists in ad-hoc purchasing tasks, clerical duties, and any special projects assigned by the Purchaser.
  

Job Requirements

 Academic Background

• Currently pursuing a Diploma or Degree in Supply Chain Management, Business Administration, Logistics, Operations, or related fields.
   
• Internship duration: Minimum 3–6 months (depending on company requirement).
   

Skills & Competencies

• Basic understanding of purchasing, supply chain or inventory processes is an added advantage.
   
• Good communication skills in English, Bahasa Malaysia; Mandarin is a plus (for dealing with certain suppliers).
   
• Proficient in MS Office (Excel, Word).
   
• Able to use email professionally and communicate with suppliers clearly.
   

Personal Attributes

• Strong sense of responsibility, accuracy, and attention to detail.
   
• Fast learner, proactive and able to follow instructions.
   
• Good time management and able to handle multiple tasks.
   
• Positive attitude and willing to learn purchasing operations.
   
• Able to work well with different departments (Warehouse, Production, Accounts).
   

Skills