Job Description

Department - Adminstration/Human Recources

Reporting To - Managing Director

Job Summary - The Senior Executive - General Administration, Payroll & Office management is responsible for overseeing daily office operations, payroll adminstration, staff attendance, company administrative funnctions and ensuring smooth coordination between depatments. Also to support Management in maintaining an efficient, organized and compliant working environment

1) General Adminstration

> Overseas day to day office administration and smooth office operation

> Manage office suppliers stationaery and maintaining company assets

> Coordinate with external vendors, service providers and gov authorities when required

> Manage proper filing system and company records

> Handle company insurance, license, permits and renewal documents

> Support Management with adminstrative reports and documentation

2) Payroll Administration 

> Prepare and process monthly payroll accurately and on time

> Maintain employee attendance. Leave records. overtime, claims and allowances

> Ensure statutory compliance including EPF, Socso, EIS, PCB and other Goverment requirements 

> Liaise with payroll software providers. auditors and relevant authorities when necessary

> Prepare payroll reports and support annual audit documentation

3) Office Management

> Supervise Office cleaniness, safety and general working environment

> Coordinate company meetings, staff event and business travel arrangements

> Monitor office expenses and administarive budget control

> Ensure proper functioning of office equipment and IT coordination support

> Assist Management in implementing office procedures and company policies

4) Human Resource Support

> Assist in recruitment coordination, on boarding and emloyess documentation

> Maintain employee personal files and confidential records

> Support staff welfare and internal communication activities

> Handle disciplinary documentation and HR administrative matters when required

> Ensure company administraiove practices comply with company policies and Malaysian labor regulations

> Prepare periodic adminstrative and payroll reports for Management review

> Support internal and external audits related to payroll and administration 

Job Requirements

> Diploma or Degree in Business Administraion, Human Resources, Accounting or related field

> Min 3 to 5 years of relavant working experince

> Good organizational communication and multitasking skills

> Strong knowledge in payroll, purchasing & Manalaysian statutory requirements

> Able to work independently with min supervision

> Experience in Manufacturing environment is and added advantage

Skills