Job Description

 Job Brief:

Responsible for managing documentation, coordinating administrative processes, and ensuring timely execution of compliance-related requirements. The role requires strong attention to detail, effective coordination with internal departments, and adherence to deadlines to facilitate smooth business operations and avoid delays.

Job Responsibilities:

• Access and manage online portals (e.g., MyTax Portal) or systems to submit and process documentation.
• Upload and submit agreements or other official instruments as required.
• Verify completeness and accuracy of information before submission and perform necessary checks to ensure compliance.
• Retrieve and validate digital certificates or approvals after processing, ensuring they are properly attached to relevant documents.
• Maintain accurate records and tracking of all processed documents.
• Monitor submission status and follow up with relevant authorities or stakeholders when necessary.
• Liaise with internal and external parties to obtain complete information (business details, registration numbers, contact details, etc.).
• Work closely with Finance for payment preparation, approvals, and record-keeping.
• Track submission deadlines and ensure timely completion to avoid penalties or operational issues.
• Update shared folders and internal systems with processed documents for easy access and reference.
• Monitor multiple agreements and ensure proper workflow tracking.
• Complete assigned tasks within set deadlines, meeting daily KPIs.
• Collaborate with team members to accomplish shared goals.
• Provide general administrative support, including day-to-day office operations and clerical tasks.
• Report completed daily tasks to superior.
• Carry out any other ad-hoc duties as assigned by superior.

Job Requirements

Job Requirements:

• Candidate should possess a Diploma / Advanced Diploma or equivalent in All Business Field.
• Preferably at least 1 year of working experience (related or unrelated); however, fresh graduates are encouraged to apply.
• Good communication skills in English, Malay, and Chinese language for both spoken and written.
• Preferably candidates specializing in Administrative / Clerical or equivalent.
• Proficient in basic computer applications (e.g., Microsoft Office & Microsoft Excel).
• Detail-oriented, able to handle process delays and discrepancies, responsible, and work independently.

Skills