Job Description

An Administrative Assistant plays a vital role in supporting the day-to-day administrative and office operations of the company. This position is responsible for ensuring smooth office management, coordinating administrative activities, maintaining accurate records, assisting with documentation, and providing operational support to various departments to enhance overall workplace efficiency.

At Kredence Creative Solutions, we're in search of talents who are not merely dreamers but passionate doers, driven by the relentless desire to bring grand ideas to life. We're looking for proactive, detail-oriented individuals who thrive in a dynamic environment and take pride in delivering exceptional administrative support. The ideal candidate is highly organized, adaptable, and resourceful, with the ability to manage multiple priorities while maintaining professionalism and efficiency. Whether collaborating with colleagues across departments or working independently, you will play a key role in ensuring our daily operations run seamlessly and effectively.

Job Description

• Manage all incoming and outgoing correspondence, including emails, letters, courier deliveries, and phone calls.
• Ensure proper documentation, filing, and record-keeping (both physical and digital) for easy retrieval and compliance.
• Maintain and update records for company access cards, parking allocations, and office assets.
• Oversee office supplies and stationery inventory, ensuring timely replenishment.
• Ensure the office environment is clean, organized, and conducive to productivity at all times.
• Serve as the company’s front-facing representative by welcoming and assisting visitors professionally.
• Coordinate meeting room bookings and ensure readiness for meetings and presentations.
• Arrange business travel, including flights, accommodation, transportation, and itineraries for staff. 
• Handle travel-related documentation and expense tracking where required.
• Maintain and reconcile Directors' corporate credit card records, ensuring receipts, invoices, and supporting documents are accurately collected, verified, and submitted for accounting and audit purposes.
• Assist in tracking company-related expenses and ensuring timely submission of invoices and payment documentation. 
• Manage office refreshments and pantry supplies, ensuring availability and hygiene standards.
• Coordinate maintenance, servicing, and repair of office equipment (e.g., printers, air conditioning, office systems).
• Liaise with vendors and service providers for routine maintenance and urgent repairs. 
• Support the HR Manager in coordinating employee onboarding and offboarding processes, including the allocation and retrieval of company laptops, workspace and seating arrangements, orientation support, and ensuring a smooth employee transition experience. 
• Assist in planning and coordinating company events, meetings, and internal activities.
• Provide logistical and administrative support for corporate functions and team engagements.

Job Requirements

• SPM/ STPM or Diploma in Business Administration, Office Management, or related field. 
• Fluency in English and proficiency in either Bahasa Malaysia or Chinese.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.
• Fluency in English and proficiency in either Bahasa Malaysia or Chinese.
• Possesses a strong aesthetic sense, with a friendly demeanor and customer-service oriented personality. 
• Fresh graduate are encouraged to apply. 

Skills