Job Description

1. Orientation & Onboarding Support

• Assist in company and group orientation activities.
• Support coordination of HR structure and function briefings (Recruitment, Training, Engagement, Administration).
• Assist with intranet and HR shared drive introduction for new joiners.
• Support office and IT setup coordination, including buddy assignment.
• Assist in introducing HR policies, SOPs, and basic compliance requirements.
• Support ESH (Environment, Safety & Health) briefing arrangements.
• Gain exposure to recruitment trackers, training records, and engagement materials.

2. Recruitment Support

• Assist in coordinating Manpower Requisition Forms (MRF) and Job Description (JD) updates with hiring managers.
• Support job postings on platforms such as JobStreet, Hiredly, MyNEXT, and LinkedIn.
• Assist with interview scheduling and coordination.
• Help maintain and update the recruitment tracker.
• Support CV screening basics under guidance.
• Assist with onboarding preparation, including bank account letters and new hire announcements.
• Support career fairs and recruitment drives.

3. Training & Development

• Understand training policies and IMS documentation.
• Support training attendance tracking and record management.
• Assist in preparing training materials and documentation.
• Organize training files on the shared drive.
• Prepare training evaluation forms and compile results.
• Assist with On-the-Job Training (OJT) documentation, including checklist updates and reminders.
• Support updates to training content on the intranet.

4. Employee Engagement

• Co-coordinate employee engagement activities (festive celebrations, wellness initiatives).
• Assist in creating posters and basic internal communications with guidance.
• Support event photography and attendance tracking.
• Assist with vendor coordination and budget tracking.
• Support large-scale events such as Annual Dinner, Chinese New Year Dinner, Christmas celebrations, and DEI initiatives.

5. HR Operations

• Assist in checking Micare bills and Micare enrolments.
• Support preparation of insurance enrolment for new employees and verification of insurance invoices.
• Assist in preparing Confirmation Assessment Forms.
• Support preparation of new staff announcements and HR email drafts.

6. Special Projects

• Support the HR team in curating and documenting a Structured Internship Program.

7. Rewards & Recognition

• Assist in revising the Malaysia Employee Handbook, including updated policies and procedures.
• Support the review of Malaysia medical insurance schemes and coordination of meetings with insurance brokers.
• Assist in compiling employee benefits and entitlements across countries.
• Participate in benefits harmonization and upgrade initiatives for regional operations.

Job Requirements

• Currently pursuing a Diploma or Bachelor’s degree in Human Resource Management, Business Administration, Psychology, Management, or a related field.
• Basic understanding or interest in Human Resources functions (Recruitment, Training, Employee Engagement, HR Operations).
• Familiarity with Microsoft Office (Word, Excel, PowerPoint).
• Exposure to HR systems, intranet, or shared drives is an added advantage.
• Basic knowledge of documentation, filing, and data tracking.
• Good written and verbal communication skills.
• Comfortable interacting with employees and stakeholders across different departments.
• Able to draft basic emails, announcements, and simple communications with guidance.
• Detail-oriented with good organizational and time management skills.
• Ability to handle confidential information with professionalism.
• Willingness to learn and follow HR policies, SOPs, and compliance requirements.
• Proactive, responsible, and eager to learn.
• Able to work independently with guidance and collaboratively in a team.
• Positive attitude and willingness to support multiple HR activities.
• Able to commit to the internship duration as required.
• Willing to support events, career fairs, and engagement activities, including occasional after-hours support when needed.
• Interest in developing a career in Human Resources will be an added advantage.

Skills