Job Description

Position: Admin Assistant (Human Resources & Administration)
Department: Human Resources & Administration
Reports to: Human Resources Lead

Job Summary
We are seeking a reliable and detail-oriented Admin Assistant to support daily HR and administrative operations. This role will work closely with the HR Lead in coordinating office matters, employee administration, documentation, vendor liaison, and general office support to ensure smooth and efficient operations.

Key Responsibilities

Human Resource Support

• Assist in onboarding process including workstation setup coordination, access card arrangement, email creation, and orientation preparation (if required)
• Maintain and update employee records within organizational chart.
• Assist in HRMS data entry, leave tracking, and attendance cross-checking when required.
• Prepare letters, memos, and documentation as instructed.
• Support coordination of interviews and training sessions (if required)
• Assist in compliance documentation and SOP updates.

Administrative Support

• Liaise with vendors and service providers (telecommunication, IT, maintenance, pest control, etc.) for quotations, service follow-ups, and issue resolution.
• Assist in preparing and tracking memo payments, utilities bills, petty cash records, and administrative expenses.
• Monitor office supplies inventory and conduct stock checks when required.
• Coordinate workstation setup, equipment procurement, and company asset documentation.
• Maintain company vehicle records and fleet-related updates.
• Assist in renewal of licenses, permits, and company documentation.
• Arrange travel bookings, meetings, and company events.
• Handle general office administration including courier, mail handling, filing, and calendar scheduling.
• Perform other ad-hoc duties assigned by the HR Lead or Management.

Job Requirements

Requirements

• Diploma in Human Resource, Business Administration, or related field.
• Fresh graduates are encouraged to apply.
• Basic Microsoft Office skills.
• Organized, detail-oriented, and able to follow instructions properly.
• Good attitude, responsible, and responsive in handling assigned tasks.

Skills